Meeting Minutes - 15th November 2012

Present: D Giaretta, S Lambert, P Herterich, K Kaur

1. Actions from previous meetings

  • TBC

2. Task updates:

  • T3210.1 - cost model analysis

ACTION - DG to complete for ESA, NASA and KK to complete for LIFE model

  • T3210.2 - cost model parameter definitions
    • CMDP outstanding - requested assistance from other participants. PH agreed to start the work and asked for assistance from others.

ACTION - PH to start work on CMDP model, others to assist where required

ACTION - KK to complete for LIFE 3

  • T3210.3 - cost parameter mapping * proving to be difficult

ACTION - KK to set up meeting to review

3. Cost data collection task:

  • T3220.1 - cost data from consortium (and beyond?)

    • Confirmed participants contacted - awaiting data in next couple of weeks
    • Partners should try their finance departments. STFC to see if project codes can give relevant data. KK explained that the project code should give related cost centres and expense headings but would depend on how the codes are structured within their organisation. If costs are available by project then these could be used to test models. ACTION - DG/SL to check
    • Confidentiality ACTION - KK to remove names of all organisations participating
  • T3220.2 - cost model test data
    • Data received from DANS and DP4lib ACTION - consider where this data can be used
    • CMDP - need to know how much further this model has been developed. If it has, can we have access to it - for testing. Can they assist with the testing process? ACTION - KK to chase

  • T3220.3 - analysis of all cost data collected and 'best fit' to models
    • To agree a process for carrying this out. Use test data already available. ACTION - KK to set up meeting
    • Another contingency required - should there be no suitable data available. DG suggested we find out why and try again ACTION - prepare plan if limited data available - ALL
    • KK suggested we look at published data - perhaps not linked to cost models. ACTION - ALL to see if they can find any published cost data
    • For overheads - where figures aren't available but are needed to test models - we could use the EU overhead figure of 40%
  • T3220.4 - testing of models
  • T3220.5 - results, conclusions, recommendations

4. Revision to DoW ACTION - ALL to check wiki page

5. Updates on effort ACTION - ALL to check wiki page and update

6. Year 2 review - input required, timetable

    • Confirmed that one page needed for Period 2 review report by 31 Jan
    • Final draft D32.1 required by 31 Jan for internal review
    • Submission of all deliverables due on 15 Feb

7. Deliverable

8. AOB

  • Check attendance at IDCC conference ACTION - KK
  • Check if WP36 results available for cost model questions ACTION - KK to check with KS

9. Next meeting

    • Thursday or Friday next week TBC

-- KirnnKaur - 2012-11-15

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Topic revision: r2 - 2012-11-19 - KirnnKaur
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