APARSEN All Hands Meeting, 8 November 2012, Frascati

Warning, important DON'T FORGET TO SIGN UP FOR THE GENERAL ASSEMBLY MEETING TOO (WIKI PAGE)!

Goals of the All Hands Meeting

To follow.

Location and accommodation

The meeting will take place at ESA's ESRIN facility at Frascati outside Rome. See the web page for the APA conference for detailed information on location.

Access to the ESRIN site is restricted to persons pre-registered and presenting an original valid form of ID. If you are already registered, security has received your name on the list of participants for the conference. If your name is not on the list you will have to hand in your ID and a visitor badge will be issued for you. After returning your visitor badge at the end of the day at the Security gate, you will get your document back.

A form for booking accommodation is here. Note that the block bookings will only be kept until 6 October.

ESA will arrange a DAILY SHUTTLE BUS. There is a meeting point in Piazza Marconi for all hotels in downtown Frascati, the number of buses and the itinerary will be arranged according to the rooming list. We will send an e-mail approx. one week before the conference to confirm the bus timetable.

Agenda and timing

There will be a project dinner in the evening of 8 October. This will be paid for by the project. Please sign up for the dinner in the table below. The menu is here.

PROPOSED STRUCTURE OF AGENDA FOR THE DAY

  • 09:00 Welcome
  • 09:05 Coordination issues (effort reporting, cost statements, project procedures, etc.) - presentation
  • 10:00 COFFEE BREAK
  • 10:15 Parallel sessions
    • Each parallel session will have specific pre-defined goals to report back in the afternoon. Note that there should not be too many parallel sessions because of the limited number of attendees per partner/WP.)
    • Sustainability, with particular focus on forthcoming deliverables (Moderator: SL)
      Introductory presentation
      Summary notes
      Suggested key questions:
      • What are the key problems in completing in deliverables by mid-January, and how do we overcome them?
      • Are there any obvious holes in the deliverables, or anything else that could cause problems at the review?
      • Do we have enough information from partners?
      • How do the deliverables link together? What can we do for the Sustainability milestone?
      • Where are the gaps that need further research - are they identified in the deliverables?
      • What are the implications for the VCoE (for example, services that could be offered)?
      • How does Sustainability tie into Trust
      • What should the Sustainability glossy booklet look like? Will the material be available in the deliverables' executive summary?
      • What training materials can be prepared?

The session can be used as preparation for the "sustainability" workshop at IDCC. See: http://www.dcc.ac.uk/events/idcc13/workshops (see workshop 7)

-- ReneVanHorik - 2012-10-25

    • Stream 4 and Stream 1 together (Moderator: VP-Z). Suggested key questions: We’re want to use this session to try to merge some of the ‘stakeholder’ analysis which Veronika has been leading, with some of the specific outcomes from the workpackagaes in stream one and four. It’s partly about trying to extend and deepen the messages which APARSEN can send about the practical things it is doing, but it will also test whether the comms plan is right. So we’re calling the session ‘What can APARSEN offer and how will it help?’ This will also contribute to the overall vision but we’re going to work at a more granular level. We’d like your help with what will be an informal but hopefully productive session.

We’d like to start the session with a short set of presentations as follows

Introduction to the session Introduction to APARSEN’s Stakeholder groups (Veronika? Eefke?) Introductions to four WP’s (about 2/3 minutes informal presentation to refresh us and remind us about major deliverables) Andreas can you give us a short update about the standards WP Ash can you remind us about the test bed John can you remind us of the external events Sharon and Holger can you remind us of the Training / Qualifications work

Then we will split into small groups based on the stakeholder analysis and attempt to answer the following questions for each of these four (five) WPs What does APARSEN offer now What will APARSEN offer in 12 months What could APARSEN offer in 36 months

Rene can we ask you to help chair the session Sharon can you act as rapporteur and make sure that the notes are written up?

-- JeffreyVanDerHoeven - 2012-10-16

    • Small session on usability topic (could be in parallel or may be short session after Sustainability). Suggested key questions:
      • What preparations are needed?
      • What is the timetable i.e. the year 3 plan?
      • How can this be tied in to trust and sustainability?
  • 13:00 LUNCH
  • 13:45 Plenary session - report back from parallel sessions
    • Suggested key questions:
      • What does the dissemination effort need from the sustainability work?
      • What dissemination opportunities are missing e.g. domain specific conferences/ our organisation newsletters.
      • What might reviewers reasonably expect that we are not delivering - i.e. what is missing?
  • 16:00 COFFEE BREAK
  • 16:15 Session dedicated to all forthcoming deliverables
    • Sustainability deliverables
    • Other deliverables e.g. from WP14, WP16, WP22
    • Intermediate deliverables
  • 18:00 END OF DAY

Shuttle bus will take participants to dinner at Villa Mercede

Participation by project partners

# Partner Person Attending
dinner 8 Nov?
Arrival Departure Hotel Notes Parallel session
1 Tessella Ash Hunter Y 2012-11-05 2012-11-09 Flora Also attending APA conference. Sustainability
2 STFC Simon Lambert Y 2012-11-04 2012-11-09 Grand Hotel Villa Fiorio Also attending APA conference. Sustainability
3 GLOBIT Gerald Jäschke Y 2012-11-06 2012-11-09 Hotel Flora Also attending APA conference. Stream1&4
4 inmark Ruben Riestra Y 2012-11-08 2012-11-09 Flora tbc   -
5 CERN Suenje Dallmeier-Tiessen Y 2012-11-05 2012-11-09 near Piazza Spada Also attending APA conference Stream1&4
6 CERN Patricia Herterich N 2012-11-05 2012-11-08 near Piazza Spada Also attending APA conference Sustainability
7 CSC Heikki Helin Y 2012-11-07 2012-11-09     -
8 APA Krystina Giaretta Y 2012-11-04 2012-11-10 Hotel Flora Also attending APA conference Sustainability
9 APA David Giaretta Y 2012-11-04 2012-11-10 Hotel Flora Also attending APA conference Stream1&4
10 CERN Salvatore Mele Y 2012-11-05 2012-11-09 near Colonna Also attending APA conference Sustainability
11 UPAT Panos Georgiou Y 2012-11-07 2012-11-10     Sustainability
12 KB Jeffrey van der Hoeven Y 2012-11-07 2012-11-09   Not attending APA conference Sustainability
13 KB Barbara Sierman Y 2012-11-05 2012-11-09 Hotel Bellavista Also attending APA conference Sustainability
14 ONB Veronika Prändl-Zika Y 2012-11-05 2012-11-09   Also attending APA conference Stream1&4
15 LTU Daria Plankina Y 2012-11-07 2012-11-10 Grand Hotel Villa Tuscolana Not attending APA conference Stream1&4
16 CINES Olivier Rouchon Y 2012-11-05 2012-11-09 Hotel Colonna Also attending APA conference Sustainability
17 CSC Juha Lehtonen Y 2012-11-05 2012-11-09   Also attending APA conference -
18 ESA Veronica Guidetti -         -
19 CINI Mariella Guercio Y 2012-11-07 2011-11-09   Also attending APA conference -
20 DNB Sabine Schrimpf Y 2012-11-07 2012-11-09 Bellavista   Stream1&4
21 DNB Stefan Hein Y 2012-11-07 2012-11-09 Bellavista   Sustainability
22 SBA Andreas Rauber Y 2012-11-08 2012-11-09     -
23 CINI Silvio Salza Y 2012-11-07 2012-11-09   Also attending APA conference -
24 InConTec Andreas Hundsdörfer Y 2012-11-07 2012-11-09 Flora Not attending APA conference -
25 DPC Sharon McMeekin Y 2012-11-07 2012-11-09 TBC Not attending APA conference Stream1&4
26 FTK Matthias Hemmje N 2012-11-06 2012-11-09 Hotel Flora Also attending APA conference. Stream1&4
27 FTK Jana Becker Y 2012-11-06 2012-11-09 Hotel Flora Also attending APA conference. Stream1&4
28 BL Kirnn Kaur Y 2012-11-07 2012-11-09 Hotel Flora Not attending APA conference Sustainability
29 SBA Stefan Proell N 2012-11-06 2012-11-09   Also attending APA conference. Sustainability
30 SBA Rudolf Mayer N 2012-11-06 2012-11-09   Also attending APA conference. -
31 FRD Maurizio Lunghi Y 2012-11-05 2012-11-09   Also attending APA conference. -
32 FRD Emanuele Bellini N 2012-11-08 2012-11-08   Not attending APA conference -
33 FRD Chiara Cirinnà N 2012-11-08 2012-11-08   Not attending APA conference Stream1&4
34 FRD Federica Marangio N 2012-11-07 2012-11-08   Not attending APA conference Stream1&4
35 DANS René van Horik Y 2012-11-06 2012-11-09 Bellavista Also attending APA conference -
36 AFPUM Christoph Bruch Y 2012-11-05 2012-11-09   Also attending APA conference Sustainability
37 LIBER Susan Reilly Y 2012-11-04 2012-11-09 Flora Also attending APA conference -
38 IBM Michael Factor N 2012-11-06 2012-11-08 Bellavista Also attending APA conference Sustainability
39 UKDA Hervé L'Hours N 2012-11-08 2012-11-09   Not attending APA conference -
40 STM Eefke Smit Y 2012-11-04 2012-11-09 Graziola, Bellavista Attending all meetings and the conference Stream1&4
41 UNITN Barbara Bazzanella N 2012-11-08 2012-11-09 TBD Not attending APA conference Sustainability
42 STFC Juan Bicarregui Y 2012-11-07 2012-11-09     -
43 FORTH Yannis Tzitzikas Y 2012-11-07 2012-11-09 Near Piazza San Pietro Not attending the APA conference (I have to be in Brussels) -

Scanned list of attendees

-- SimonLambert - 2012-10-02

Topic attachments
I Attachment History Action Size Date Who Comment
Microsoft Word filedoc 23_Minutes_Stream_1_and_4_meeting_Frascati_08112012_v0.1.doc r1 manage 115.5 K 2012-11-16 - 14:12 VeronikaPraendlZika  
PDFpdf AHM_8Nov_attendees.pdf r1 manage 1017.2 K 2012-11-14 - 08:56 SimonLambert  
PowerPointpptx AHM_Nov2012_Coordinator.pptx r1 manage 486.8 K 2012-11-11 - 12:31 SimonLambert  
PowerPointpptx AHM_Nov2012_Sustainability.pptx r1 manage 486.8 K 2012-11-11 - 12:31 SimonLambert  
PowerPointppt APARSEN_introduction_AHM_Nov_2012_v0.1.ppt r1 manage 2014.0 K 2012-11-16 - 14:21 VeronikaPraendlZika  
PowerPointppt APARSEN_reporting_back_AHM_Nov_2012_v0.1.ppt r1 manage 986.5 K 2012-11-16 - 14:12 VeronikaPraendlZika  
Microsoft Word filedocx Dinner_menu_8Nov.docx r1 manage 21.5 K 2012-10-10 - 13:45 SimonLambert  
PDFPDF Hotel_form_APA.PDF r1 manage 66.3 K 2012-10-02 - 14:21 SimonLambert  
Microsoft Word filedocx Sustainability_session_notes.docx r1 manage 19.0 K 2012-11-11 - 12:31 SimonLambert  
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Topic revision: r80 - 2012-11-16 - VeronikaPraendlZika
 
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