APARSEN All Hands Meeting and General Assembly meeting, 3-5 December 2013, The Hague, Netherlands

The meeting was preceded on Monday 2 December by an APA board meeting and members' meeting.

Location and accommodation

The meetings took place at the Koninklijke Bibliotheek (KB) in The Hague: http://www.kb.nl/en/address-and-opening-hours

Directions: The KB is near the Central Station of The Hague (Den Haag Centraal). It has a direct connection with Amsterdam Airport (Schiphol) A journey planner for the train can be found at: http://www.ns.nl/en/travellers/home (E.g. From "Schiphol" to "Den Haag Centraal"). You can buy paper tickets at outlets and information points. Vending machines do not accept credit cards. An anonymous OV-chipcard (starting from 7,50 Euro) is convenient and can be used in all forms of public transport. See: http://9292.nl/en/fares-and-public-transport/ov-chipkaart

Local organisers: Marcel Ras (KB) / René van Horik (DANS).

Timing and agenda

A template for the WP presentations is here.

Signed attendance list for AHM

Some notes on the AHM, with decisions, actions and issues, are here.

Tuesday 3 December
Location: KB, Room B

Session Time Session Notes
  09:00 - 09:30 Arrival  
01 09:30-10:30 Coordinators' overview - slides Including administrative summary and previous review recommendations
  10:30-10:45 Break  
02 10:45-12:00 Stream 1: common vision (WP11) - slides M36 deliverable: D11.3 Report on a common vision of digital preservation: progress to Year 3
Draft of deliverable
  12:00-13:30 Lunch  
03 13:30-15:00 Stream 1: Virtual Centre of Excellence (WP11) - slides as above Including offerings, soft launch
M36 deliverable: D11.4 Virtual Centre of Excellence development: progress to Year 3
Draft of business plan
  15:00-15:15 Break  
04 15:15-16:45 Preparation for the review - slides as edited during meeting Including submission of documents, who should attend the meeting
05 16:45-17:30 Stream 1: other activities (WP13, WP16) - slides for WP13 M36 deliverable: D13.2 Report about standardisation activities: progress to Year 3
  17:30 Close of day  

Wednesday 4 December
Location: KB, Room A in the morning and afternoon, room B in the afternoon

Session Time Subject
06 09:00-10:00 Stream 4 progress and future plans (WP41, WP42, WP43, WP44, WP45) - WP41 slides WP42 slides WP43 slides WP44 slides WP45 slides M36 deliverables:
D41.2 Event planning and summary report – progress to Year 3
D43.2 Launch of digital preservation training portal for VCoE
D44.4 Annual report on communication activities: progress to Year 3
  10:00-10:15 Break  
06 cont'd 10:15-11:00 Stream 4 continued  
07 11:00-12:00 Stream 2 progress and future plans (WP21 (for revision of deliverable), WP22, WP23, WP25, WP27) - WP21 slides WP23 slides WP25 slides WP27 slides M36 deliverable:
D22.3 Demonstrator set up and definition of added value services: Part 2
Also extension of D21.1 Overview of preservation services
  12:00-13:30 Lunch  
07 cont'd 13:30-14:00 Stream 2 continued  
08 14:00-15:30 Stream 3 progress and future plans (WP31, WP32, WP35, WP36) WP35 slides M36 deliverables:
D31.1 Report on DRM preservation
D35.1 Exemplar good governance structures and data policies
  15:30-15:45 Break  
09 15:45-17:00 General issues: collaboration with other initiatives; project risks - slides  
  17:00 Close of meeting  

Thursday 5 December
Location: KB, Room A

APARSEN General Assembly meeting

Signed attendance list for GA meeting

Session Time Subject
01 09:15 - 09:30 Minutes of previous meeting - see APANGeneralAssembly201305Minutes
02 09:30-10:00 Coordinators' report ~ Slides
03 10:00-10:45 Contract amendment ~ Slides
  10:45-11:00 Break
04 11:00-11:45 Status of creation of the Virtual Centre of Excellence ~ Slides
05 11:45-12:30 Preparation for the next review meeting ~ Slides
06 12:30-13:00 Date of next meeting
Any other business

Minutes of the GA Meeting are here.

Friday 6 December
Location: KB, Room A

Session Time Subject
01 09:00 - 13:00 APARSEN website working group meeting - Agenda

Also on 5 December at KB: UNESCO meeting on permanent access, based on the Vancouver declaration. This is an open meeting, so most likely also interesting for the APARSEN partners.

Participation by project partners

# Partner Person Attending
AHM Tue?
Attending
AHM Wed?
Attending
GA?
Lunch
after GA?
Hotel Notes
1 Inmark Ruben Riestra Y Y Y Y Novotel Den Haag City Centre  
2 FRD Maurizio Lunghi Y Y Y Y Ibis Den Haag City Centre  
3 CSC Heikki Helin Y Y Y -    
4 AFPUM Christoph Bruch Y Y Y Y ibis Den Haag City Centre  
5 KB Marcel Ras Y Y Y -    
6 BL Kirnn Kaur Y Y Y Y TBC  
7 APA David Giaretta Y Y Y Y Mercure  
8 CSC Juha Lehtonen Y Y N - Mercure  
9 IBM Orit Edelstein Y Y Y Y Parkhotel Den Haag  
10 STFC Simon Lambert Y Y Y Y Ibis Den Haag City Centre  
11 DANS René van Horik Y Y Y Y    
12 SBA Stefan Pröll Y Y N - Ibis Den Haag City Centre  
13 SBA Andreas Rauber N N Y Y TBA  
14 LTU John Lindström Y Y Y Y Best Western  
15 CINI Silvio Salza Y Y Y Y Mercure  
16 KB Hildelies Balk N N Y -    
17 APA Krystina Giaretta Y Y Y Y Mercure  
18 ONB Manuela Holzmayer Y Y Y Y Park Hotel Den Haag  
19 FORTH Yannis Tzitzikas Y Y Y - Hotel Mozaic Den Haag  
20 KB-nl Barbara Sierman Y Y Y -    
21 LIBER Susan Reilly Y Y Y -    
22 UNITN Barbara Bazzanella Y Y Y N TBD  
23 DNB Sabine Schrimpf Y Y Y Y Ibis Den Haag City Centre  
24 DNB Stefan Hein Y Y - N Ibis Den Haag City Centre  
25 SBA Rudolf Mayer Y Y Y - Ibis Den Haag City Centre  
26 UK Data Archive Herve L'Hours Y Y N -    
27 CERN Suenje Dallmeier-Tiessen Y Y Y -   vegetarian
28 DNB Reinhard Altenhöner Y N N -    
29 UPATRAS Giannis Tsakonas Y Y Y N Ibis Den Haag City Centre  
30 CINES Marion Massol Y Y Y - Ibis Den Haag City Centre  
31 CINES Lorène Béchard Y Y Y - Ibis Den Haag City Centre  
32 TESSELLA Maïté Braud Y Y Y Y Ibis Den Haag City Centre  
33 Esrin Diana Pasquariello Y Y Y -    
34 ESA Andrea Della VEcchia Y Y Y -    
35 DPC Sharon McMeekin Y Y Y N Ibis Den Haag City Centre  
36 GLOBIT Gerald Jäschke N Y Y Y    
37 ICT Andreas Hundsdörfer Y Y Y N Mercure  
38 FTK Matthias Hemmje - - - -    

-- ReneVanHorik - 2013-08-12

Topic attachments
I Attachment History Action Size Date Who Comment
PowerPointpptx 2013_Dec_AHM-WP45.pptx r1 manage 507.4 K 2013-12-04 - 08:01 ManuelaHolzmayer WP45
PowerPointpptx AHM-Dec2013-WP35.pptx r1 manage 527.1 K 2013-12-04 - 15:16 HeikkiHelin WP35
PowerPointpptx AHM-Dec2013-WP41-pres-v01.pptx r1 manage 483.9 K 2013-12-04 - 08:11 ManuelaHolzmayer WP41
PowerPointpptx AHM-Dec2013-WP43pres.pptx r1 manage 493.7 K 2013-12-04 - 08:05 ManuelaHolzmayer WP43
PowerPointpptx AHM-Dec2013-WP44.pptx r2 r1 manage 728.8 K 2013-12-06 - 09:49 ManuelaHolzmayer WP44
PowerPointpptx AHM-Dec2013-WPpres-template.pptx r1 manage 491.6 K 2013-11-21 - 08:57 SimonLambert Template for WP presentations at AHM December 2013
PDFpdf AHM-Dec2013-attendance.pdf r1 manage 215.5 K 2013-12-09 - 20:08 SimonLambert  
PowerPointpptx AHM_20131203.WP42_Presentation_FTK_GLOBIT.20131203a_Draft.pptx r1 manage 1508.8 K 2013-12-04 - 08:07 ManuelaHolzmayer WP42
PowerPointpptx AHM_Dec2013_01_CoordOverview.pptx r1 manage 867.2 K 2013-12-10 - 11:48 SimonLambert  
PowerPointpptx AHM_Dec2013_02_Stream1_CommonVisionVCoE.pptx r1 manage 2882.7 K 2013-12-10 - 11:48 SimonLambert  
PowerPointpptx AHM_Dec2013_04_ReviewPreparation-edited.pptx r1 manage 499.4 K 2013-12-10 - 11:48 SimonLambert  
PowerPointpptx AHM_Dec2013_07_Stream2_WP21.pptx r1 manage 881.9 K 2013-12-10 - 11:55 SimonLambert  
PowerPointpptx AHM_Dec2013_07_Stream2_WP23.pptx r1 manage 497.7 K 2013-12-10 - 11:48 SimonLambert  
PowerPointpptx AHM_Dec2013_07_Stream2_WP25.pptx r1 manage 1102.1 K 2013-12-10 - 11:48 SimonLambert  
PowerPointppt AHM_Dec2013_07_Stream2_WP27.ppt r1 manage 821.0 K 2013-12-10 - 11:50 SimonLambert  
PowerPointpptx AHM_Dec2013_09_GeneralIssues.pptx r1 manage 473.1 K 2013-12-10 - 11:50 SimonLambert  
PowerPointpptx APARSEN-AHM-Dec2013-WPpres-WP13.pptx r1 manage 500.6 K 2013-12-04 - 12:36 AndreasHundsdoerferI WP13
PDFpdf APARSEN-REP-D11_3-01-0_5.pdf r1 manage 1441.0 K 2013-11-29 - 15:16 SimonLambert  
PDFpdf GA-Dec2013-attendance.pdf r1 manage 179.3 K 2013-12-09 - 20:08 SimonLambert  
Microsoft Word filedoc GA_Dec2013_ContractAmendment.doc r1 manage 216.5 K 2013-11-29 - 15:13 SimonLambert  
PowerPointpptx GA_Dec2013_ContractAmendment.pptx r1 manage 1384.5 K 2013-12-10 - 11:48 SimonLambert  
Microsoft Word filedoc GA_Dec2013_CoordinatorsReport.doc r1 manage 307.5 K 2013-11-29 - 15:13 SimonLambert  
PowerPointpptx GA_Dec2013_CoordinatorsReport.pptx r1 manage 2840.8 K 2013-12-10 - 11:48 SimonLambert  
Microsoft Word filedoc GA_Dec2013_CreationOfVCoE.doc r1 manage 1444.0 K 2013-11-29 - 15:13 SimonLambert  
PowerPointpptx GA_Dec2013_CreationOfVCoE.pptx r1 manage 2600.9 K 2013-12-10 - 11:48 SimonLambert  
Microsoft Word filedoc GA_Dec2013_PreparationReview.doc r1 manage 226.5 K 2013-11-29 - 15:13 SimonLambert  
PowerPointpptx GA_Dec2013_PreparationReview.pptx r1 manage 1400.9 K 2013-12-10 - 11:48 SimonLambert  
PDFpdf VCoE-Business_Plan-v05.pdf r1 manage 879.0 K 2013-11-29 - 15:16 SimonLambert  
Microsoft Word filedocx Website_Agenda_meeting_2013_12_v0_3.docx r1 manage 17.4 K 2013-11-26 - 15:28 ManuelaHolzmayer Website working group meeting Agenda AHM
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Topic revision: r90 - 2013-12-20 - SimonLambert
 
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