Notes on APARSEN MegaMeeting Thursday 12 September 2013


  • Simon Lambert
  • David Giaretta
  • Orit Edelstein
  • Stefan Pröll
  • Holger Brocks
  • Marcel Ras
  • Kirnn Kaur
  • Daria Plankina
  • Hervé L'Hours
  • Barbara Bazzanella
  • Patricia Herterich
  • Sabine Schrimpf
  • Ash Hunter
  • Krystina Giaretta
  • Juha Lehtonen
  • Maurizio Lunghi
  • Suenje Dallmeier-Tiessen
  • Christoph Bruch
  • Sharon McMeekin
  • Someone from ONB

Follow-up from previous meeting, review of actions and master schedule

The iPRES conference took place in Lisbon last week. Maurizio reported on the workshop on persistent identifiers. There were 16 participants and 7 presentations, leading to a discussion about possible solutions and needs for refinement of the model. Maurizio will circulate a draft report in a few days.

Assigned to Due date Description State Closed Notify  
MaurizioLunghi 2013-05-15 WP22: circulate a draft of the report from the Persistent Identifiers Workshop at iPRES 2013-10-10 DavidGiaretta   edit

Kirnn reported that as a result of the workshop on costs of curation, APARSEN has been invited to present our results at the EUDAT conference on 30 October.

David summarised the APARSEN panel session, chaired by Peter Doorn (DANS). David thanked René van Horik for organising the panel. There were around 50 people in the audience. Carlos Morais Pires Carlos Morais-Pires from EU Infrastructures was present, but did not see anyone from the Luxembourg unit. Simon, Barbara Sierman and Sharon McMeekin gave short presentations on particular (groups of) services, and David gave the bigger picture. Carlos Morais Pires of the EC said similar things about the EU plans, consistent with his keynote address the next day, and with an emphasis on capacity building. Overall the feedback from the audience was positive.

As a follow-up, Barbara Bazzanella proposed that a simple document for policy makers is required about the value of digital preservation and services.

David was approached by a number of people, including from PrestoCentre, in particular, Tom Heritage from the BBC, who is thinking about a database of standards. They are very keen to talk to us so that they do not repeat the work that we have already done and are also keen to take part in the discussions on how we publish the database of standards and other databases we are working on. .

Assigned to Due date Description State Closed Notify  
DavidGiaretta 2013-09-18 WP13 : put Holger Brocks in contact with PrestoCentre 2013-09-18 SimonLambert   edit

The dates of the next All Hands Meeting and General Assembly are now confirmed: respectively 3-4 and 5 December at the KB, Den Haag (jointly organised with DANS). Marcel will circulate information about hotels with discounted prices in a week or so.

Management update

Simon has resubmitted the Form Cs and second year report to the EC, addressing the queries on the first version. Now waiting to hear if there are any further questions. If there are, Simon will talk to the partners concerned.

Special topic: deliverable D27.1 "Recommendations about scalability"

Orit Edelstein made a presentation (here) of the recently submitted deliverable D27.1, followed by a discussion. Some points from the discussion:

  • Importance of trustable cloud solutions - this was mentioned in the survey
  • Ash Hunter said there is a lot of bias towards Cloud Storage for long term preservation, which is a real challenge because of things like the 'Patriot Act', as people have real concerns about the access - possible question about the use of a private cloud? Orit said that some models can solve the question of security and said it is not the whole recommendation but just one of the recommendations.
  • Bear in mind that the survey respondents were mostly public bodies.
  • There are several cloud models, not only public but also private and hybrid.
  • Disaster recovery will always be an issue.
  • There was an expert group working in the Netherlands - Maurizio has some contacts.
  • User requirements will pave the way for possible services in the VCoE.
  • A general finding is that one must always think of a system in terms of its scalability, not try to build in scalability later.
  • Scalability is not just about storage but also the processing of multiple manifestations of objects following preservation actions.
  • For example (Ash Hunter): How would you re-index the characterisation metadata of a 10TB system? Run DROID or FITS again on all of these objects? How long will it take?
  • The findings of D27.1 should be taken into account in the updates to D21.1 on preservation services.
  • There may be links to other WPs including WP32 on cost models.
  • There was a workshop at iPRES on preservation at scale. Marcel attended and said there will be a summary of the workshop appearing soon.
  • We should anticipate questions at the next review: for example, the relatively small numbers in the survey, and whether we looked at relevant EU expert groups.

Report on activities within streams, any issues arising

Kirnn requested a future meeting devoted to topic-level integration.

Juha reminded everyone that the two surveys for WP31 and WP35 are now live: please complete them and distribute to appropriate lists. See the page JointWP31WP35SurveyInvitation for details.

-- SimonLambert - 2013-09-13

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