Notes on APARSEN MegaMeeting Thursday 24 April 2014

Attendees:

  • Simon Lambert
  • David Giaretta
  • Christoph Bruch
  • Daria Sas
  • Barbara Sierman
  • Eefke Smit
  • Diana Pasquariello
  • Manuela Holzmayer
  • Orit Edelstein
  • Patricia Herterich
  • Andreas Hundsdörfer
  • Yannis Kargakis
  • CERN team
  • Beate Deska
  • Barbara Bazzanella
  • Sabine Schrimpf
  • Yannis Tzitzikas
  • Juhan Lehtonen
  • Gerald Jäschke
  • René van Horik
  • Mariella Guercio
  • Krystina Giaretta
  • Maurizio Lunghi

Plan for Year 4 activities

At the top of the WP11 wiki page there are links to the plan for Year 4 activities (produced by David in consultation with the PMB), an associated Gantt chart, and a separate wiki page for comments.

David explained that the plan has two aspects. One is laying out detailed plans for WP11, building on the work previously done on the business plan for the VCoE. The business plan assumed that certain things were in place, so we need to ask what is missing and what do we have to do. There is a strong focus on training as this is key in the business plan and involves everybody.

The other aspect concerns the likely overall underspend, which is confirmed by the status of use of resources. There was a call after the AHM in Den Haag for proposals for what to do with the undespent budget, though at that time we did not have definite figures available. The second part of the planning document looks at these proposals and puts them in the context of what we really need for the VCoE, what can be considered normal deviations, and what is dependent on other things.

It is also possible to do simple calculations that show that the DoW assumed person-month costs that were generally too high, so most partners have some money remaining even if they have apparently booked all their effort.

The aim now is to obtain feedback and acceptance of the plan as we now need to make decisions to move forward.

Discussion

Sabine considers it a very useful document, giving an overview of what we have and what is missing plus responsibilities.

René asked what form the training modules will take: a PowerPoint or video or script for a training event ...? David explained that there are several areas where we need training: some for free advertising, some material for face-to-face courses, material for the Online Training Portal (OTP). The idea is to make one initial PowerPoint and record it with audio for use in the OTP. Project partners will be assigned to produce outlines which will be reviewed by others for consistency of terminology etc. The module will then be created with added audio to use in several places. In parallel market research will be done so as to make sure the courses match demand.

René commented that it is more demanding to create a PowerPoint for audio recording (rather than for use in an interactive session). It would need a script, possibly read by a native speaker. David agreed that it would be useful to have a script or at least key bullet points that should accompany the points on the slide.

René is working with Maurizio on training material and has also produced some videos on research data management.

David said that the process should not be too heavy: we need a reasonable amount of material before the summer break.

René pointed to the first module "Additional Representation Information" and asked what it really means. David explained that SCIDIP will also contribute in this case, with FORTH being in both projects.

Manuela's summary of the highlights of deliverables could be a useful input.

Kirnn is contacting people to create specific modules. This should not need much effort: approx a person-week or so. There are also the "training pills"; the difference is that the modules are needed for sustainability of the VCoE.

Eefke asked about mapping the plan to the remaining webinars. There are three webinars to come. The next will be on the PID interoperability framework and the last on the VCoE. In between we could have one on the common vision / "integrated view of digital preservation".

Concerning material for the OTP, Gerald has already provided a document with standards for the purpose and a lot of general good advice. This has only been circulated around WP43 so far. The GLOBIT technology can transcode a PowerPoint presentation to play in a web browser.

As most of the questions had concerned the detail of the training material, there were no objections to proceeding with the overall plan. David reported that Kirnn will clarify the modules and be in contact with responsible partners.

Any other issues

Daria sent an email about event tracking: let her know of any attended or planned events that are missing from her list by next Monday.

-- SimonLambert - 2014-04-24

Topic revision: r1 - 2014-04-24 - SimonLambert
 
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