Notes on APARSEN MegaMeeting Thursday 12 January 2012


  • David Giaretta
  • Simon Lambert
  • Maurizio Lunghi
  • Eefke Smit
  • Jeffrey van der Hoeven
  • Orit Edelstein
  • Susan Humphries
  • Hans Pfeiffenberger
  • Heinz Pampel
  • Silvio Salza
  • Stefan Proell
  • Kirnn Kaur
  • John Lindström
  • Rudolf Mayer
  • Veronika Praendl-Zika
  • Andreas Rauber
  • Ash Hunter
  • Sharon McMeekin
  • Yannis Tzitzikas
  • Heikki Helin
  • Hervé L'Hours
  • Barbarara Bazzanella
  • Sabine Schrimpf
  • Giannis Tsakonas
  • Jean-Yves Delaunay
  • Salvatore Mele
  • Holger Brocks


Apologies were received from Olivier Rouchon, René van Horik and Veronica Guidetti.

Review meeting February 2012

The review meeting will take place on 2-3 February, with a rehearsal on 1 February. The venue (also for the rehearsal) is confirmed as room 278 in Euroforum building, 10 Rue R. Stumper, L-2557 Gasperich-Luxembourg.

The reviewers will be Steve Knight (National Library of New Zealand), Marc Fresko (INFORESIGHT), Perla Innocenti (University of Glasgow).

A PowerPoint template for the presentations will be made available soon.

Review of notes from previous meeting

The previous meeting had a focus on the review and administrative matters so all issues are covered later.

Review of actions

The most important actions arose elsewhere in the meeting.

Administrative matters

Consortium Agreement

Simon reported that almost all signatures have now been confirmed though one or two have not yet been received on paper.

Effort reporting

Simon emphasized the importance of bringing up-to-date the effort reporting on the management website. This is needed to allow meaningful figures to be reported at the review.

First year reporting including cost statements

There is a problem with the NEF system: there is no link to access the Form C section of the system. This means that costs cannot yet be entered. Simon is following up with the EC.

Denise Small will be assisting Simon with assembling the required information for the first year reporting.

Simon reminded everyone that the costs claimed for the first year must be justified against effort spent and work done.

It is very important that leaders of work packages active in the first year send short (up to one page) reports for inclusion in the project's first year report. So far Simon has only received two! See ApanFirstYearReporting for a list of what is expected, and an outline of the report. A deadline of 17th January was set for submitting a good draft of the first year report to the reviewers.

The deadline for releasing the M12 and M14 deliverables to the reviewers is 15th January. These deliverables should be uploaded to the wiki page for the review and linked from the agenda, as has already been done in some cases.

If a deliverable is only to be released in incomplete form, or if it will only be discussed in the presentation without being released, the agenda should be edited to make this clear.

Assigned to Due date Description State Closed Notify  
TWikiUsers 2012-01-15 Deliverable leaders to upload their deliverables to the review page of the wiki for access by reviewers 2012-01-26 DavidGiaretta   edit

Assigned to Due date Description State Closed Notify  
TWikiUsers 2012-01-15 Deliverable leaders to edit the wiki page to make clear if a particular deliverable is incomplete, or if it will not be released at all but only discussed in presentations 2012-01-26 DavidGiaretta   edit

Assigned to Due date Description State Closed Notify  
TWikiUsers 2012-01-17 WP51 : WP leaders to send first year progress report (one page) to Simon 2012-02-16 edit

Upcoming deliverables

D45.1 Stakeholder identification and communication strategy STM
This is now available on the review page

D22.1 PI system framework FRD
This is now available on the review page

D44.1 Communication plan ONB
This is now available on the review page

D12.1 Register/map of research activities, positions available and placements DPC
It would be desirable to have something to present at the review.

D14.1 Report on testing environments Tessella
The WP is to be extended so the deliverable will be postponed; Ash Hunter is working on a draft.

D16.1 Software repository APA

D24.1 Report on authenticity and plan for interoperable authenticity evaluation system CINI
This is now available on the review page

D24.2 Implementation and testing of an authenticity protocol on a specific domain CINI
Silvio reported that this depends on action from the first deliverable so there will be no draft by 15th but he will address it in the presentation

D26.1 Report on strategy on annotation, reputation and data quality AFPUM
Hans Pfeiffenberger reported that this deliverable will not be available by the end of Feb, and he wants to shift it to the middle of the year.

D33.1 Final report on peer review and 3rd party certification of repositories AFPUM
This is now available on the review page

D43.1 Survey for the assessment of training material / Assessment of digital curation requirements DPC
This is delayed due to a dependency on the audit reports.

The Project Officer also wants a report on the audit/certification work (separate from D33.1); David is working on this.


No other topics.

Any other topics


-- SimonLambert - 2012-01-12

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