-- KrystinaGiaretta - 2012-02-24

Notes on APARSEN MegaMeeting Thursday 23 February 2012


  • Simon Lambert
  • David Giaretta
  • Krystina Giaretta
  • Andi Rauber
  • Silvio Salza
  • Stefan Proell
  • Suenje Dallmeier-Tiessen
  • Barbarara Bazzanella
  • Maurizio Lunghi
  • Rene van Horik
  • Christoph Bruch
  • Veronika Praendl-Zika
  • Gerald Jaeschke
  • Patricia Herterich
  • Ash Hunter
  • Jeffery van der Hoeven
  • Heikki Helin
  • Susan Reilly
  • Sabine Schrimpf
  • Herve L'Hours
  • Rudolf Mayer
  • John Lindstrom
  • Holger Brocks
  • Yannis Tzitzikas
  • Sharon McMeekin
  • Hans Ulrich


Review meeting February 2012

There is still no further feedback from the meeting yet.

Review of notes from previous meeting

Review of actions

WP51 - SL reported that only half of the partners have entered their figures into the NEF system. This is now VERY URGENT and needs to be completed before the end of the month. If you are having major problems using the NEF system, please pass your figures on to SL and he will input them for you.

ACTION: ALL - those who have not completed their information on the NEF system should do so URGENTLY. If you are having problems let SL know immediately. DG - will follow up with a Doodle Poll for the next Face to Face meeting.

WP36 - Panos Georgiou sent an e-mail noting that this WP is behind schedule and is requesting feedback from all partners.

WP44 - DG suggested that, along with slides requested by Veronika P-Z, speaker notes should also be included.

WP52 - DG suggested that the Risk Register should be a standing item on the agenda.

WP51 - Face to Face meeting at the end of May/early June - no date or venue has yet been determined.

Administrative matters

Effort reporting

Everyone should continue to update their effort each month.

First year reporting including cost statements

First Year Report - SL has uploaded a scan of the final document on the Wiki.

Virtual Centre of Excellence

DG has added pages to thge Wiki about the ideas of what the Virtual Centre of Excellence would do and an outline of the Common Research Programme. There have not been many comments on this and, as we need to deliver something, DG has extracted things from the Wiki and put them under WP11. There was a related question and that is, do we bring the WP's together, as there is some overlap? DG has put a second document under WP11 and if you look at this, you will see two things:

  1. A proposal for how we do the consultations we talked about to define the conclusions we have come to about the various areas of authenticity etc.
  2. The second part of the document is a table to capture the inter-relationships between those WP's

The idea is to produce an overall view of how things are linked together. In this way, we can get the integrated view on Trust.

Assigned to Due date Description State Closed Notify  
TWikiUsers 2012-03-25 TRUST : ALL - everyone to add their input in the table TrustCommonVision prepared by DG. 2013-04-30 DavidGiaretta   edit

Upcoming deliverables

SL The focus was on the Month 14 deliverables.

  • D12.1 - Sharon McMeekin advised that the web site they are putting together for this WP is almost finished and should be ready for the first submission at the end of the month. The deliverable is the web site.
  • D13.1 - Hans Ulrich advised that they are currently preparing the first draft about the known standards regarding preservation from industry, libraries and memory institutions.
  • D16.1 - DG is arranging to have something on the web site and will be putting some initial information on there and ensuring others will have access in order to add information - this will be ready early next week. There will be be an ability for peeple to give reviews and comments on the software.

Assigned to Due date Description State Closed Notify  
TWikiUsers 2012-03-15 WP16 : ALL - E-mail DG with links to tools and he will put pointers on the web site. 2013-04-30 DavidGiaretta   edit

  • D24.2 - Silvio Salza advised that this has been postponed for a couple of weeks as they are still waiting for some input from partners working on these studies. The first draft should be available in approximately 10 days and the final document in about two weeks.
  • D26.1 - This has been postponed for several months as agreed.
  • D33.1A - There is a version available for review - awaiting comments from partners. Should be ready for delivery by the second week of March.
  • DP41.1 - John Lindstrom sent a second document awaiting feedback from DG.
  • D43.1 - Sharon has received text from Chiara at FRD and this is currently being 'tweaked' and will have a final draft ready for review by the deadline.

SL advised that he and DG will be organising weekly 'Focus Discussions' for each of the Work Packages. He asked for volunteers from each of the WP's and if there are none, he will nominate them. This ensures that the WP's are kept on track.


SL 'opened the floor' to the WP leaders and those who wished to discuss their various WP's .

WP44 - Veronika P-Z said that they had their first meeting after the Review Meeting, focusing on what was discussed there and it was concluded that they urgently needed to arrange a Face to Face meeting in March. She will send out a Doodle Poll immediately after this mega meeting inviting WP leaders and task leaders for WP44 to come to Vienna. The topics will be

  • Spreading Excellence
  • Setting up a working group for the web page
  • Communicating the first outcomes

Any other topics

  • DG advised that there was a discussion last week about 'Stream Leaders', which was brought up at the Review Meeting, and it is also contained in the DOW. The preference is to see who is making the running and appoint them as 'Stream Leaders'.
  • DG proposed that Veronika P-Z should be the Stream Leader for 'Spreading Excellence'; this was accepted by all.*
  • DG also reminded everyone about completing the Form C's.
  • Maurizio would also like comments, suggestions and contributions from everyone for WP22.

-- KrystinaGiaretta - 2012-02-24

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