Minutes of Project Management Board meeting, 14th June 2012

Present: David Giaretta, William Kilbride, Maurizio Lunghi, Veronika Praendl-Zika, Hans Pfeiffenberger

Actions from previous meeting

  • David did contact Liina to ask when the M16 report will be available and for the opportunity to respond to the report before it is finalised. Emails from her had been circulated
  • Simon has circulated terms of reference of PMB.
  • Simon has circulated template for WP presentations.
  • David and Simon contacted and discussed the way forward for IKI. A number of actions were agreed by IKI, in particular proposing specific month by month activities for specific work packages.
  • IN PROGRESS: Simon to prepare short paper for the General Assembly on the position of IKI RAS.

Further details of discussions with IKI-RAS

  • They cannot undertake extended exchanges in WP12 - 2 weeks-1 month maximum. They will talk to WIlliam about this
  • They will be running a conference in Russia in October to disseminate information about APARSEN
  • They will be able to produce software for some workpackage
    • Persistent Identifiers - however ML says this will involve Semantic Web technology and it may be too risky to ask IKI-RAS to do this.
    • Authenticity toolkit - building on work from CASPAR and WP24

The meeting 19-21 June in Brussels

  • Instead of splinter sessions it was agreed to have Birds of a Feather (BoF) sessions - arranged in the morning - i.e. people put up suggestions for gatherings and others sign up.

Status and prioritisation of WP plans and risks

  • We have only a few of the plans and we have not yet received the full draft M16 report therefore the following initial prioritisation was suggested:
  • Stream 1: (note that WK will not be present so DG will chair this part)
    • WP14, WP16 and a look at WP13
    • WP12 is a worry - the issue is that we need a clear lead from the EU otherwise there is a clear danger that whatever we do will be wrong.
  • Stream 2: none
  • Stream 3:
    • WP32
  • Stream 4
    • The consolidated work will be presented in the afternoon plenary after the Stream 4 BoF session

Issues for the General Assembly meeting

  • Identify sticks and carrots
  • Things in-between
    • make the actions easier to see
    • make the wiki easier to navigate
    • better communications
  • It was agreed that specific proposals for improvements were needed to accompany any complaints.
  • An update on the web site will be given to the GA
  • It was agreed that a proposal would be presented to transfer 0.5MM from each partner to STFC to provide management effort.
    • ACTION: SL and DG will prepare a paper on this transfer of effort
  • VP-Z stressed the need for due dates on actions but agreed that most actions were dependent on the M16 draft. When we receive that we will certainly have dates for actions.

Terms of reference of PMB

No discussion - material had been circulated.

Individual stream issues

No discussion this time - all points had been covered at the general meeting this morning.

-- DavidGiaretta - 2012-06-15

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Topic revision: r2 - 2012-07-05 - KrystinaGiaretta
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