Minutes of Project Management Board meeting, 23rd January 2014

Present: Simon Lambert, Maurizio Lunghi, Ruben Riestra.

Apologies from David Giaretta, Matthias Hemmje, Sabine Schrimpf.

Proposals for budget reallocation

Ruben had made a suggestion by email for adjusting the timing of the evaluation of the budget reallocation proposals, and this was agreed. His concerns are:

  • we risk being distracted from preparing for the forthcoming review;
  • we would be in a much better position to take decisions with full data on the overall costs to Y3;
  • the reviewers' feedback at the end of the review meeting will guide our priorities.

Ruben stressed that the reallocation of tasks is independent of the contract amendment.

Maurizio said that the PMB should make the evaluation criteria known explicitly, so that proposers can adjust their bids accordingly.

Assigned to Due date Description State Closed Notify  
SimonLambert 2014-01-24 WP52 : inform GA members of the decision to reschedule the budget reallocation procedure 2014-01-29 SimonLambert   edit

Preparation for review

Maurizio stressed the need for a good understanding of what tasks will be performed in Year 4. Ruben emphasized that in fact this is needed not only for the PMB members but also for the reviewers.

We must be very concise in what we say, and the starting point should be a set of key messages (five major achievements in Y3), which Ruben will propose. We will aim to have a first draft of slides for discussion at the PMB meeting next Thursday.

Assigned to Due date Description State Closed Notify  
SimonLambert, DavidGiaretta, MatthiasHemmje, MaurizioLunghi, SabineSchrimpf, RubenRiestra 2014-01-30 WP52 : draft slides for review including plans for Y4 2014-02-19 SimonLambert   edit

It was agreed that Simon will give a target of 30 January for Form C figures from all partners, and then send reminders after that.

Any other issues

David and Krystina told Simon that they plan a soft launch event probably on 25 March just before the RDA meeting in Dublin.

-- SimonLambert - 2014-01-23

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Topic revision: r3 - 2014-02-19 - SimonLambert
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