Minutes of Project Management Board meeting, 10th April 2014

Present: Simon Lambert, David Giaretta, Maurizio Lunghi, Ruben Riestra.

Priorities for Year 4 and budget needs

David had circulated an update to his document on what is needed in Year 4 to establish the VCoE. It now gives more detail on training and other areas. If the document is broadly agreed, then David will add statements of who does what, particularly for training, and enter the person-months still available per partner in WP11.

Ruben suggested that in order to help the readers' understanding the document needs more on the overall strategy on the first page - for example, why concentrate on training? This will help to understand the notivation behind it. David agreed that it does need extra background.

David will circulate the document to the whole consortium when it is ready, with a view to discussing at the MegaMeeting on 24th April.

Assigned to Due date Description State Closed Notify  
DavidGiaretta 2014-04-17 WP11 : complete plan for activities needed in Y4 and circulate to consortium 2014-04-17 SimonLambert   edit

Response to review report

Regarding D43.2 and the training portal, David is in touch with Sharon. Kirnn has been working on the "training pills". These could be used in several ways: through the online training portal, for face-to-face training and virtual training events. It will be necessary to review the training material for consistency, but it should not take a large amount of effort to produce.

Simon reported that the situation with D14.1 has been resolved. The deliverable will not be resubmitted, and Tessella have agreed to withdraw a certain amount of effort claimed on the WP, which has been approved by Manuela Speiser.

Manuela Speiser also wants a response to Recommendation 7 by 5th May ("Consider hiring and tasking a dedicated staff member responsible specifically for communication and external engagement activities"). Of course we do have such a person (Manuela Holzmayer) already. Simon will draft a reply.

Assigned to Due date Description State Closed Notify  
SimonLambert 2014-04-17 WP51 : draft reply to Manuela Speiser about Recommendation 7 from review report 2014-05-08 SimonLambert   edit

Future All Hands Meeting

Simon asked if we need an AHM before the hard launch, perhaps to get commitment to the VCoE. However Ruben argued that is better to deal with partners individually. There might still be a need for a meeting for other purposes. This issue will be reconsidered at a future meeting.

Cooperation actions with other projects, especially DCH-RP

A MoU with DCH-RP has been signed. It commits us to develop a common registry of services and tools. There is also a workshop in Helsinki on 20th May (during the EGI Community Fourm). Ruben is taking care of these and will report.

Any issues concerning Streams/WPs

None

Any other issues

None

-- SimonLambert - 2014-04-10

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