Minutes of Project Management Board meeting, 8th May 2014

Present: Simon Lambert, David Giaretta, Maurizio Lunghi (at the end), Sabine Schrimpf, Ruben Riestra.

Planning for Year 4 activities

The vote of the General Assembly approved the motion for allocation of budget for Y4 activities. Simon pointed out that we will need to follow up the other items in the table of proposed budget allocations later, as this was a commitment in the motion itself.

Ruben will now commence the market research exercise.

Year 3 Form Cs, contract amendment (IKI-RAS), other actions from review, ...

Simon explained that:

  • Deliverables D21.1 and D23.2 have been revised and resubmitted following the review, and Manuela Spesier has said she now accepts them.
  • IKI-RAS has provided a letter indicating their wish to withdraw from the end of the second year, as requested by Manuela Speiser for a contract amendment.
  • Manuela Speiser has accepted the response to Recommendation 7.

Ruben reminded Simon to keep up the pressure on completion of the Y3 cost claims. If it drifts into the summer break then everything can be delayed.

Deliverables status

Eefke Smit is working on D45.2 "Mapping defragmentation opportunities across key stakeholders outside APARSEN", based on findings of the webinars. David offered to send her some information about RDA, as this is of copurse a defragmentation instrument.

Assigned to Due date Description State Closed Notify  
DavidGiaretta 2014-05-09 WP45 : send some information on RDA to Eefke to use in D45.2 2014-05-15 DavidGiaretta   edit

Future All Hands Meeting

Sabine argued that it would be desirable to have a face-to-face meeting before the launch event. Holding it next to the RDA meeting in Amsterdam in September seems a good plan. The duration would be two days. This should be announced soon that people get it into their diaries.


Assigned to Due date Description State Closed Notify  
SimonLambert 2014-05-09 WP52 : announce intention to hold All Hands Meeting in September next to RDA meeting 2014-05-15 DavidGiaretta   edit

David noted that APARSEN has already booked a session in the RDA meeting - this will be a separate event.

Any issues concerning Streams/WPs

Sabine reported that the training event on Usability and Access in Florence has been postponed from June to 17-18 September. In consequence the webinar on persistent identifiers will be shifted to either 23 or 25 June.

Ruben reminded David that they need to plan a newsletter mid-June announcing the hard launch.

Any other issues


-- SimonLambert - 2014-05-08

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