Minutes of Project Management Board meeting, 26th June 2014

Present: Simon Lambert, David Giaretta, Maurizio Lunghi, Ruben Riestra.

Preparation for AHM and GA meeting, 25-26 September

Probably the All Hands Meeting will take place on Thursday 25 (all day) and the GA on Friday 26 (morning).

A structure for the agenda of the AHM was agreed:

  • Contributions, roles and commitments to CoE
  • Tiger team activities
    • Training events and training material
    • Market research
    • Website and other communication/promotion
    • CoE offerings
    • Preparation for CoE launch
  • Deliverables
  • Preparation for final review
  • Preparation for final reporting

The important outcomes are to identify critical actions and a timeline for the remainder of the project. David suggested using a "back to the future" workshop to develop a plan. Regarding commitments to the CoE, the AHM should be used for tidying up and clarifying issues for those who still have doubts. Hopefully the overall position will be clear by then.

It would be very useful to have an idea of the overall budget situation before the meeting. Simon will ask for person-month figures to the end of August.

Assigned to Due date Description State Closed Notify  
SimonLambert 2014-09-05 WP51 : ask all partners for person-months spent in 2014 to end of August 2014-09-11 SimonLambert   edit

We will also need to cover the recommendations from the last review. The GA meeting can then make decisions as needed.

Ruben suggested that the GA meeting should also include a session on "administrative closure of the project" to cover against possible problems in future.

Assigned to Due date Description State Closed Notify  
SimonLambert 2014-09-05 WP51 : put agendas of AHM and GA on wiki 2014-10-08 SimonLambert   edit

Status of Tiger Teams and Year 4 activities (following from the morning meeting)

No discussion necessary

Management and reporting issues

Nothing beyond those relating to AHM and GA

Any other issues

None

-- SimonLambert - 2014-09-04

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Topic revision: r3 - 2014-10-08 - SimonLambert
 
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