APARSEN second review meeting 25–26 March 2103

See also possible questions

Logistics here

Now with all final versions of slides attached

Start time Focus of session Presenter(s) Latest slides Comments
MONDAY 25 MARCH        
09:00 Arrive, security, set up room etc.      
09:15 Private discussion PO/reviewers      
10:00 Welcome and introductions Manuela Speiser/
Simon Lambert
   
10:15 P01 Overview of APARSEN and the programme of the review meeting
A factual overview of the project’s workplan structure to help orient the reviewers
Deliverables submission status, resources deployed, effort spent
Management structures/procedures (PMB, QA, internal reporting, …) – briefly
Simon Lambert Final slides • Big picture
• Major objectives – high level

Messages:
About the relevance of the project: 2 axis: De-fragmentation of the DP ecosystem/current research efforts and relevant contribution to the mainstream adoption of DP practice through implementation of the VCOE
• We will have something worthwhile after the end of the project - VCoE and Research
• We have a good plan for the VCoE
• We are producing things which will live on in the VCoE

We have made good progress in year 2, in line with the new DOW
• Work and RESULTS
• Effort spent
• Budget
• State of the consortium
• Reaction to previous recommendations: Brief reference to the response to the P1 review and restructure of mgt. Include brief reminder of P1 achievements
• We are in a good position half way through the project and are moving increasingly to exploitation
• Quick view of overall plan of project

Evidence of “good progress”
• Main achievements – highlights of P2 report:
o Testbeds/ software
o Trust brochure
o Cost models – point out some difficulties and alignment with ISO16363
o Services – again alignment with ISO16363
o Business cases
o Some progress on Storage services
o Training in progress
11:00 Short break Short break Short break Short break
11:15 P02 Highlights of progress and achievements of the second period plus common vision and VCoE
With reviewers’ Q&A
David Giaretta Final slides Messages – repeated:
• We will have something worthwhile after the end of the project - VCoE and Research
• We have a good plan for the VCoE
• We are producing things which will live on in the VCoE

• Note difference between Streams and Topics
• Why we have the workpackage we do have (note obvious omissions)


What we will have for the VCoE:
• Training
• Consultancy and services (expertise/ advice)
• Knowledgebase (expertise/ advice on line)
• Community

Overview of how we are integrating research agenda
11:45 P03 Topic: access
WP22
Future plans for topic
With reviewers’ Q&A
Maurizio Lunghi Final slides What has been done and why it is important
Interactions with other groups e.g. DataCite, ORCID, RDA PIWG etc
Demo of software?

WHAT IS THE VALUE OF THIS WORK?

What will be left for the VCoE
12:15 P04 Topic: trust
WP14, WP24, WP26, WP33
With reviewers’ Q&A
René van Horik
Ash Hunter
Final slides Overview of Trust – quick summary of all the pieces we have done and how they fit into an overall picture.

WHAT IS THE VALUE OF THIS WORK?


How the integration is fits in
What research to do next
How all this feeds into consultancy and training etc of VCoE
13:00 Lunch Lunch Lunch Lunch
14:00 P05 Topic: sustainability
WP21, WP23, WP32, WP36
Future plans for topic
With reviewers' Q&A
Kirnn Kaur
Susan Reilly
Final slides Overview of Sustainability – quick summary of all the pieces we have done and how they fit into an overall picture.

WHAT IS THE VALUE OF THIS WORK?

How the integration is fits in
What research to do next
How all this feeds into consultancy and training etc of VCoE
15:00 P06 Topic: usability
WP13, WP16, WP25, WP27
Future plans for topic
With reviewers’ Q&A
Yannis Tzitzikas
Holger Brocks
Final slides  
16:00 Summary and wrap up of first day
Reviewers’ Q&A
Simon Lambert    
17:00 End of day End of day End of day End of day
TUESDAY 26 MARCH        
09:00 P07 Professional development
WP42 and WP43
With reviewers’ Q&A
Holger Brocks Final slides Training materials
• What progress so far
• What plans for producing materials
• Schedule of courses etc
• What will be there for the VCoE
09:30 P08 Communication/dissemination activities and plans
WP15, WP4x
With reviewers’ Q&A
Veronika Praendl-Zika
Maurizio Lunghi
See above Overview of spreading excellence
Measures of success
Overlaps and cooperation with other organisations

Introduction to overall schedule out to end of project – focus on Spreading Excellence
10:15 P09 Development of VCoE
Integration
WP11 progress
David Giaretta Final slides APARSEN produces blueprint
APA adopts blueprint

Introduction to overall schedule out to end of project – focus on VCoE
10:35 Short break Short break Short break Short break
10:45 P10 Plans for Y3, Y4 and beyond
Wrap up
Simon Lambert Final slides
Snapshots of the master schedule and risk register were also presented
Look at overall schedule
Summary of how things fit together
Reiterate that we now have a clear plan for the completion of the project in time and budget
11:15 Reviewers’ general Q&A      
12:00 Lunch and reviewers’ meeting with PO      
13:30 Report back      
14:00 End of meeting End of meeting End of meeting End of meeting
Topic attachments
I Attachment History Action Size Date Who Comment
PowerPointpptx 01-Review2-OverviewAPARSEN-SL-FINAL.pptx r1 manage 2271.7 K 2013-03-31 - 17:04 SimonLambert  
PowerPointpptx 02-Review2-topic-VCoE-Day_1-1115-final-2.pptx r1 manage 5553.7 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 03-APARSEN-Review2-WP22-Lunghi-final.pptx r1 manage 2081.5 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 04-APARSEN-Review2-Trust-combined.pptx r1 manage 1679.3 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 05-Review2-topic-sustainability-FINALSR.pptx r1 manage 2562.7 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 06-Review2-UsabilityWP13_WP16_WP25_WP27_FullPresentation_draft_08.pptx r1 manage 6050.1 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 07-Review2-SpreadingExcellence-pres_FINAL.pptx r1 manage 9593.3 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 08-Review2-topic-VCoE-Day_2-1015-final.pptx r1 manage 530.1 K 2013-03-31 - 17:06 SimonLambert  
PowerPointpptx 09-Review2-FuturePlanning-SL-FINAL.pptx r1 manage 2486.2 K 2013-03-31 - 17:06 SimonLambert  
Microsoft Word filedocx MasterSchedule201303.docx r1 manage 19.0 K 2013-04-03 - 09:21 SimonLambert  
Microsoft Word filedocx RiskRegister201303.docx r1 manage 21.5 K 2013-04-03 - 09:21 SimonLambert  
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Topic revision: r40 - 2013-04-03 - SimonLambert
 
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