Combined schedule


Session 01
Title Introduction / Agenda
Date November 10
Time 09:00 - 09:30
Chair David Giaretta


  • Issues related to project management / reporting
  • EU review of deliverables (procedures / preparation)
  • Introduction on the program of the all-hands meeting

Slides on management issues including first year reporting are here.

Research and Integration

Session 02
Title Results of the "Research" and "Integration" streams of Aparsen
Date November 10
Time 09:30 - 11:30
Chair David Giaretta
Description In this session the (preliminary) results of the active work packages of Aparsen related to “Research” and “Integration” are presented and discussed. Overlap with the session on deliverables should be avoided. The main issue to be addressed in this session is the input needed of partners to achieve the goals of the work packages. Each work package has a time slot of 10 minutes to present the (preliminary) results.

Research (6 presentations of 10 minutes each = 60 minutes)

Workpackage Title Presenter Report / Presentation Time
WP13 Coordination of common standards. (Incontec?)   09:30 - 09:40
WP14 Common testing environment. (Tessella?)   09:40 - 09:50
WP22 Identifiers and citability (FRD?)   09:50 - 10:00
WP23 Storage solutions (ESA?)    
WP24 Authenticity and provenance (CINI?)   10:00 - 10:10
WP26 Annotation, Reputation and Data Quality (AFPUM?)   10:10 - 10:20
WP33 Peer review and 3th party certification. (AFPUM?)   10:20 - 10:30

Questions and discussion (30 minutes) Time 10:30 - 11:00

Integration - TRUST as a common theme Time 11:30 - 12:00

Main question: How can the research results of Aparsen be used as input for the “virtual centres of excellence”?


Session 03
Title Project deliverables
Date 10 November
Time 12:00 - 13:00
Chair Simon Lambert

Description: In this session the project deliverables are presented and discussed. The session consists of four parts:

  1. Deliverables realized and submitted - what we need to remember about them (5 minutes)
  2. Deliverables to be realized on short term (10 minutes)
  3. Deliverables to be realized early next year (30 minutes)
  4. Follow-up actions (15 minutes)

Slides on status of deliverables, edited during the meeting, are here.

Each presentation should take 5 minutes in the form of an “elevator pitch”. Available reports related to the deliverables should be put on the APARSEN WIKI before the all-hands meeting starts. The main issue to be addressed during the presentation is the current status and input/help required from the project participants to finalize the deliverable.

Ad 1. Deliverables realized and submitted (5 minutes)

WP # Title Presenter
51 D51.1 Project quality management plan Simon Lambert
51 D51.2 Project risk register Simon Lambert
52 D52.1 Project website Simon Lambert

Ad 2. Deliverables to be realized on short term (10 minutes)

WP # Month
Resp Title Presenter
45 D45.1 M10 STM Stakeholder identification and communication strategy Eefke Smit
22 D22.1 M12 FRD PI system framework Maurizio Lunghi
44 D44.1 M12 ONB Communications plan Sharon McMeekin (DPC)

Ad 3. Deliverables to be realized early next year (30 minutes)

WP # Month
Resp Title Presenter
12 D12.1 M14 DPC Register/map of research activities, positions available and placements William Kilbride (DPC)
14 D14.1 M14 Tessella Report on testing environments Ashley Hunter
16 D16.1 M14 APA Software repository David Giaretta
24 D24.1 M14 CINI Report on authenticity and plan for interoperable authenticity evaluation system Silvio Salza/
Mariella Guercio
24 D24.2 M14 CINI Implementation and testing of an authenticity protocol on a specific domain Silvio Salza/
Mariella Guercio
26 D26.1 M14 AFPUM Report and strategy on annotation, reputation and data quality Hans Pfeiffenberger
33 D33.1 M14 AFPUM/STFC Final report on peer review and 3rd party certification of repository David Giaretta/
Simon Lambert
43 D43.1 M14 DPC Survey for the assessment of training material/ Assessment of digital curation requirements Sharon McMeekin (DPC)

Ad 4 Follow-up actions (15 minutes) Plenary discussion of issues related to the deliverables. What input is required from project partners?

-- ReneVanHorik - 2011-10-13

Spreading Excellence

Session 04
Title WP Reporting “Spreading excellence”
Date November 10
Time 14:00 - 15:30
Chair William Kilbride

Description: In this session the outreach activities of Aparsen are discussed. The ultimate aim is to create “virtual centres of excellence”.

(5 presentations of 10 minutes each = 50 minutes)

WP Title Presenter Report / Presentation
WP41 External workshops Lulea univ?  
WP43 Training courses Sharon McMeekin, DPC  
WP44 External communication Veronika Prändl-Zika ONB and Sharon McMeekin, DPC  
WP45 Liaison with other stakeholders STM?  
WP46 International liaison STFC?  

Questions and discussion: 40 minutes.

Break out

Session 05
Title Break-out session
Date 10 November
Time 16:00 - 17:30
Chair TBD

Description: A number of work packages expressed the wish to have a separate session to discuss specific issues.

The organzation of the break-out sessions is organized as follows:

  1. Inventory of work packages that would like to organize a break-out session (use the table below)
  2. Assignment of rooms to break-out sessions (We have two rooms. The large room should be able to support 2 groups)
  3. Communication of break-out sessions (+ supporting material) to project partners
  4. Create groups
  5. Optional: plenary reporting of the outcomes of the break-out sessions.

WP Contact person Break-out session
WP44 Veronika Prändl-Zika  
WP24 Silvio Salza  
WP22 Emanuele Bellini  
WP13 Stefan Kraus Starting 17:30 because some participants are attending other break-out sessions

Network of Excellence

Session 06
Title Network of Excellence
Date 11 November
Time 09:00 - 10:30
Chair ReneVanHorik

Description: In this session the Network of Excellence to be created by the Aparsen project is discussed. Issues to be discussed:

  • How can we create “virtual centres of excellence”?
  • What is the relation of Aparsen with E-infrastructures?
  • What is the relation of Aparsen with research on digital preservation
  • How to achieve the SMART objectives of Aparsen (see p12-13 Part B Aparsen project description)
    • (1) “Common vision / common terminology”
    • (2) “Services for preservation, access and re-use of data holdings
    • (3) “Embedding legal and economic issues in digital preservation”
    • (4) “A discipline of data curators”

Table below: p12-13 Part B Aparsen project description: The Objectives of the Project

Specific Measureable by Achievable Relevant Timely
The integration of the majority of the research activities in DP within a common vision and common terminology and evidence standard Annual updates of the report “D1101 Comparison of research programmes as a measure of integration”. There is clearly a risk that agreement cannot be reached however we believe that by testing ideas and using evidence based decisions we should be able to achieve agreement. This integration and defragmentation is one of the fundamental aims of the call to which this project responds. It is also fundamental to the creation, and more importantly the recognition of the Virtual Centre of Excellence. The measures will be available at each annual review and therefore able to be used as a regular check on progress.
a common agreement of the services needed for preservation, access and most importantly re-use of data holdings over the whole lifecycle Annual updates of the report “D1102 Report on a Common Vision of Digital Preservation”. Once again we believe that by testing ideas and using evidence based decisions we should be able to achieve agreement on the services which are needed. Such services, as a whole or in part, are needed by the consortium members or those they seek to serve and, as we have seen, considerable resources are devoted to production of such services. We aim to reach common agreement of what these services should be and thereby reduce duplication of research – although a variety of implementations, particularly commercial implementations may be produced, to be tested by the market. These tools and the services will be important eventual outcomes of the digital preservation research programmes. In particular agreement on services and interfaces will allow interoperability of separate implementations since it would not be practical to aim at requiring the use of s single implementation. Again the intermediate deliverables will allow fit into the review cycles.
Embedding of legal and economic issues, including costs, governance issues and digital rights in digital preservation. Demonstration that these issues are being taken into account in our various related data holders. We believe that costs and legal issues are coming into focus as illustrated by the PARSE.Insight survey and roadmap. Therefore we should be pushing at an open door. Our contribution will be to provide support for ways to do this. This is a relevant aim because it is clearly supported by the PARSE.Insight surveys in that these are issues which, beyond the technical ones, are of concern to stakeholders around the world and across disciplines. As digitally encoded information grows in volume and is shared across wider set of users we believe that these economic and legal issues will become more important.
A discipline of data curators with appropriate qualifications recognised across Europe, and well defined support services We will measure this by the number of training courses and formal qualifications on offer and the number of qualified individuals. While there is clearly a risk that that there will be inertia of academia against putting these formal qualifications in place, we believe that at the very least we will see the start of this. There have been increasing calls for what has been called variously data curators, data scientists or digital curators, most recently in the HLEG report.Therefore we believe that this aim is relevant. We believe that the timeliness of this aim is also linked to the forthcoming Audit and Certification of repositories. As formal qualification of archives becomes available so there will be a matching demand for qualified data curators.

WP opening soon

Session 07
Title Work packages opening soon
Date November 12
Time 10:30 - 12:00
Chair Hildelies Balk

Description: In this session the work packages opening soon will be discussed. Each presentation consists of the following parts:

  1. Short description of the work package
  2. What is expected from the project partners
  3. Discussion / Questions

(6 presentations of 15 minutes each = 90 minutes)

WP Title Presenter Report / Presentation
WP21 Preservation services STFC?  
WP23 Storage solutions ESA?  
WP32 Cost/benefit data collection and modelling BL?  
WP34 Brokerage services. IKI RAN?  
WP36 Business cases UPAT/LIBER  
WP12 Staff and experience exchange DPC?  

Round table

Session 08
Title Round table
Date November 12
Time 13:00 - 14:00
Chair David Giaretta

Description: This is the concluding session of the all-hand meeting. Issues to be discussed:

  • Project management issues
  • Preparations for reviews
  • Next actions
  • Questions, conclusions
Topic revision: r1 - 2011-11-04 - DavidGiaretta
This site is powered by the TWiki collaboration platform Powered by PerlCopyright © 2008-2019 by the contributing authors. All material on this collaboration platform is the property of the contributing authors.
Ideas, requests, problems regarding TWiki? Send feedback