D44.4 Annual report on communication activities: progress to year 3

What has changed in year 3, progress to year 1 and 2. Success Cirteria. Statistics. Presentations, workshops, brochures, strategies, how many people did we reach out to with specific acitons ... Anything related to communication in year 3

bear in mind: Communication Plan page 33

D44.4 _Annual report on communication activities: progress to Year 3: This report collects all information about the implemented communication outreach and the awareness monitoring to the end of year 3. (month 36)_ DoW

latest reviewed version here M26

keep the last review in mind: http://aparsen.digitalpreservation.eu/pub/Main/ApanReviewMar2013/aparsen-year2-review-report-final.pdf

please fill in your publications: http://aparsen.digitalpreservation.eu/bin/view/Main/ApanWP44PubRecord

Project Internal Communication

* APARSEN general mailing list


* Virtual Meetings

* All hands meeting

Introductory power point presentation

Dissemination Material

Social Media [see review p 18. In APARSEN, there is considerable room for improvement in the dissemination of results (including more active use of the web site and social media to elicit feedback on draft deliverables), as well as evaluation and assessment of the dissemination activities"]

Report on Social media activities (Jan-Dec 2013) From January to December 2013 APARSEN has made a considerable use of the social media channels. Advanced uses of social media expand social sharing of cultural dimensions with large virtual communities, beside the organizations’ wishes and management. That includes sharing digital objects, news, events, activities, attracting more people to participate in; all this is possible because social media allow information, communication and entertainment features that have a decisive role, which has captivated millions of people. In APARSEN dissemination is a crucial activity. To reinforce and enlarge the APARSEN Network of Excellence and to guarantee the circulation of information and communication, in Year 3 APARSEN has considered social media as a two way street by 1) focussing on what users of the digital preservation communities say and are interested in, and 2) disseminating information about the project results and activities. 1) In order to enlarge the NoE, APARSEN has made a considerable use of the social media channels, and a significant effort has been made to investigate what is going on in different DP communities, sharing the most interesting news and results with the users, opportunities of work /recruiting, EU calls and funds, keeping them informed about events and activities, generating discussions, working to elicit feedback about the topics proposed. 2) APARSEN has regularly kept its users informed about events organised by the project, release of deliverables, APARSEN main conferences and training events in the field, including webinars, and any other information about the state of advancement of the project. - Twitter has been a relevant source of information for APARSEN and a high potential channel of external communication for APARSEN. The project has one dedicated resource and all the partners contributed to stimulate the discussion. Twitter has been used extensively both for sharing information on digital preservation topics and for APARSEN related communications activities. Statistics: end of 2012: 218 tweets, 151 followers, end of 2013: 766 tweets, 357 followers (date: 11/11/2013 -> to be updated!) - LinkedIn: a LinkedIn group has been established as institutional presence of APARSEN. Currently counting 179 members, xx discussions started (152 members and 57 discussions started at the end of 2012). It is used to announce upcoming activities, to generate discussions, to post and promote latest findings. - Facebook: it has been used mainly for posting achievements in the project, announcements of upcoming events like training courses, conferences and webinars. Events have been organised and posted on this platform to increase visibility and participation. Facebook is still a secondary social media channel for APARSEN, due to the fact that many people use this channel mainly for private use, but it offers the possibility to reach out to wider communities and thus is still seen as important. Current statistics: 104 likes (40 at the end of 2012). IMPACT: Social media are highly demanding and require external support from a spontaneous community of interacting entities. In 2013 the APARSEN project has registered a significant growth of Social Media coverage and a corresponding increase of feedback and number of followers. This was possible thanks to the collaboration of all the APARSEN partners that agreed on the importance of dissemination and communication actions and gave their full support to circulate information pervasively through their own personal and professional social account; indeed the project has defined a set of workflow guidelines to help all the partners understand the flow of information and how to obtain the best of social media channels. All the partners involved started implementing the proposed strategies with the support and coordination by the Social media coordinator (FRD).


Interactive Map of stakeholders in digital preservation

The Interactive Map visualises stakeholders active in the field of Digital Preservation as indexed in a register. APARSEN took over the Interactive Map developed in the PARSE.Insight project with the aim of enriching it with further characteristics and enhanced information and functionality.

Purpose: The Interactive Map is intended to be a useful resource for identifying stakeholders in the field of digital preservation across Europe and world-wide by geographical reference. Furthermore, it vividly illlustrates the diverse and wide spread landscape of stakeholders in the field. It is aimed to become a permanent online service.

Success criteria: The success of the map is measured along the number of stakeholder entries in the register. The APARSEN Year 2 (Y2) indicator of 500 entries was achieved.

Progress: In month 30, the Interactive Map was relaunched (D44.3). The map can be publicly accessed via the APARSEN website. The accompanying written report describes the conception of the application service, as well as the way of its implementation. Starting from the PARSE.Insight version, the service was enhanced both with respect to the features of the software and the register data. Improvements comprise, amongst others, multiple categorizations of stakeholders in terms of their role in Digital Preservation which was aligned with WP11 and accurate geocoding. The maintenance of the stakeholder register included determining actual postal addresses, removing virtual organizations like research and development projects and including stakeholders identified in the course of other APARSEN WPs.

Website [see review "The report indicates that the website redesign would happen in January 2013 but the review panel learned from the APARSEN team that the redesign has not yet occurred. " and "It is often difficult to differentiate APARSEN web content from the content of the APA. It is not clear what is gained by so tightly coupling the APARSEN online presence to that of the APA" - we need to write down the improvement, what has changed, what is the structure now, why did we decide on how it is now...]


WP45 has continued initiating a series of webinars, presenting and discussing emerging topics in the project. These webinars all have a similar setting and take place as virtual meetings with APARSEN partners and external stakeholders participating. Their aim is to present some of the results from the APARSEN project, especially when a topic milestone is reached, inviting guests to share their research and therefore fostering discussions and knowledge also with stakeholders from outside of APARSEN. The webinars feature an introduction to the APARSEN network, followed by presentations of APARSEN outcomes, and talks by presenters from outside the consortium, revolving around a determined topic. These webinars are documented in a report which gives a brief summary of the presentations as well as the discussions taking place in the webinar and is available on the website. It also lists the tweets published during the course of the webinars, disseminating information about the webinar on the APARSEN Twitter channel.

  • Webinar on “Interoperability of Persistent Identifiers”, February 15th, 2013
This webinar featured sustainability and trust issues by means of persistent identifiers (PI) and how to solve the existence of many different PI systems in digital preservation environments. Within APARSEN a demonstrator is being made available for a PI Interoperability Framework to ensure compatibility of several identifier systems. Guest speakers from EUDAT and EUROPEANA explained how their projects deal with persistent identifiers.

* Simon Lambert, APARSEN project coordinator: Why PI’s are crucial in Digital Preservation * Maurizio Lunghi, project partner, FRD: PI Interoperability Framework in APARSEN * Emanuele Bellini, FRD: The IF demonstrator available via APARSEN * Jan Molendijk, Europeana Foundation: EUROPEANA and PI’s * Mark van de Sanden, EUDAT: PI work in EUDAT

49 attendees were present at this webinar, 25 tweets were created during its duration.

  • Webinar on “Sustainability and Cost Models for Digital Preservation”, June 13th, 2013

The programme of the Webinar included the following presentations:

* Simon Lambert, APARSEN project coordinator: explaining APARSEN and the importance of Cost Models for Sustainability * Susan Reilly, project partner, LIBER: Business Models explored in APARSEN * Kirnn Kaur, project partner, BL: Cost-Benefit Models analysed in APARSEN * Neil Grindley, 4Cproject: the 4 C project: Collaboration to clarify Costs of Curation * David Giaretta, APARSEN project director: Summary and how these findings fit a Common Vision on Digital Preservation

Around 50 attendees were present at this webinar, 25 tweets were created during its duration. Following related projects were present: EUDAT, SCIDIP, ARCOMEM, TIMBUS, OPF, EUROPEANA, SCAPE

* Webinar on “Interoperability and Intelligibility Strategies” (WP25), November 8th, 2013

A webinar on the topic of “Interoperability and Intelligibility” was held on November 8th 2013 and fits the topic of work package 25. The aim of this webinar was to present some key results of the research on Interoperability and Intelligibility within the APARSEN project (especially within the WP25). After an introducing presentation on the APARSEN project, the webinar started with a discussion on the relevance of interoperability and intelligibility for DP. A talk on interoperability objectives and approaches provided an overview about projects and initiatives, scenarios and challenges, services, gap analysis, recommendations and guidelines concerning interoperability in DP. A dependency management approach to model and manage interoperability dependencies and a prototype based on it was the topic of the third presentation. The Webinar included also the presentation of an invited speaker, Johannes Reetz from the Max Planck Institute, who described the approach to interoperability within the EUDAT project. Concluding remarks about possible implications for the VCoE of APARSEN ended the webinar.

The programme of the Webinar included the following presentations:

* Simon Lambert, APARSEN project coordinator: "The importance of Interoperability and Intelligibility in Digital Preservation" * Barbara Bazanella, University of Trento: “Interoperability Objectives and Approaches” * Yannis Tzitzikas, FORTH, leader of the APARSEN workpackage on interoperability (WP25): “Interoperability Strategies” * Johannes Reetz, Max Planck - Plasma Physics Munich, EUDAT: “How EUDAT faces interoperability” * Simon Lambert: “Concluding notes for APARSEN”

Audio recording has been embedded in the slides and can be downloaded from the website as well: http://www.alliancepermanentaccess.org/index.php/aparsen/webinars/

26 attendees were present at this webinar, 38 tweets were created during its duration. Following related projects were present: EUDAT, SCIDIP, ARCOMEM, TIMBUS, OPF, EUROPEANA, SCAPE

The presentations and overall topics of the webinars provide a wide range of discussions and exchanges. The organisers want to get in contact with people from outside APARSEN to get an insight also into other projects and benefit from inputs regarding research and approaches to specific topics. The Megameeting tool provides the possibility of asking questions and adding comments not only by spoken, but also by written words, via chat functionality, and therefore facilitates the discussion and enables a more structured way of exchanging ideas.


Purpose: The objective of work package 41 is to contribute to the mobilization of stakeholders towards creating the conditions for the existence and sustainability of the Virtual Centre of Excellence in digital preservation (VCoE), which will be the main legacy of the APARSEN project. To address this aim, work package 41 will be focused on sharing APARSEN results and raising the profile of the project with the targeted audiences defined in the APARSEN Communication Plan developed through work package 44. The main communication channel of work package 41 comprises events, mainly workshops and symposia involving participants outside the consortium. The aim will be to spread information and knowledge, and further advance the level of understanding of Digital Preservation (DP) issues. Existing industrial and engineering networks, like for instance aerospace, automotive, and manufacturing industries pertaining to long-term preservation, will be used as part of this. The scope of these workshops and symposia will be to inform stakeholders outside the consortium about DP issues and the foreseen benefits DP practitioners could reap from VCoE services. These stakeholders will then be able to “spread the word” both in academia and in industry to promote that DP becomes a part of the research or information production workflow, as well as provide feedback to the APARSEN project.

Success criteria: 7 events have been organized and 2 co-organized and coordination input provided to an additional 4 events. The number of participants at the events were (not yet available) representing the following categories or organizational types: (not yet available). The events have covered all APARSEN pillars (i.e. trust, usability, sustainability and access).

Progress: The progress during 2013 has been very good with events covering various perspectives of digital preservation. The events have supported the creation of conditions for the existency and sustainability of the VCoE, and further engaged a number of stakeholders to concern about DP issues and provide feedback to the APARSEN project. The outlook for 2014 is that there will be slightly less events than during 2013. Nevertheless, the APA/C-DAC Conference, New Delhi, India 5-6 February 2014, will drive the APARSEN objectives towards the vision.



*APARSEN Panel @ iPRES 2013 *


*APARSEN Workshop @ iPRES 2013 *

Interoperability of PI systems


Training Courses

WP43 aims to develop training based on leading Digital Preservation research both within APARSEN and beyond, building from its initial assessment of current training provision in Digital Preservation. The work package plans to organise 6 training events over the course of the project (3 each in 2013 and 2014), working towards refining the organisation and structure of these courses to developing an ongoing training programme that will be a key service of the VCoE that will be self-funding after the end of APARSEN. The work package will also be gathering and developing online training material in collaboration with WP42 for delivery via the VCoE’s Online Training Portal (OTP).

*Success Criteria*
One ‘Advanced Practitioner’ week-long event with a target audience of 25
Two short courses with target audiences of 40

APARSEN has staged three training events in 2013, one iteration of the week-long ‘Advanced Practitioner and two 2-day courses around the topics of ‘Trust’ and ‘Sustainability’. The courses were well attended and participant reactions positive. Extensive feedback was gathered at the events and will be analysed and presented as separate report that will revise and expand on the conclusions of D43.1 (Survey of Training Material/Assessment of Digital Curation Requirements). Details of the training courses are included below:

Event Title: Trust and Digital Preservation
Web Page: http://www.dpconline.org/events/previous-events/1051-trust-and-digital-preservation
Date: 4th-5th June 2013
Venue: The Royal Irish Academy, Dublin
Organised By: Digital Preservation Coalition
Participation: 44 attendees and 8 speakers
Collaborations Involved: Digital Repository Ireland (content, logistics) and DigCurV (content)
Qualitative Description of Participants: Participants were drawn from national archives and libraries, the museum sectors, media organisations, higher education and commercial data services. Attendees were mostly from the UK and Ireland but there were also representatives from organisations in Belgium, Germany, Denmark and the Netherlands.
APARSEN Pillars Covered: Event focused on the ‘Trust’ pillar
APARSEN Deliverables Covered: D24.1, D24.2, D33.1B
Feedback: Feedback for the event was very positive with 94% of attendees rating their level of overall satisfaction as ‘very good’ or ‘excellent’.
Social Media/Blog Coverage: Twitter feed from the event: http://dri.ie/dptrust-conversation

Event Title: Digital Preservation Advanced Practitioner Course
Web Page: http://www.dpconline.org/events/previous-events/1055-digital-preservation-advanced-practitioner-training
Date: 15th-19th July 2013
Venue: The University of Glasgow, Glasgow
Organised By: Digital Preservation Coalition
Participation: 34 attendees and 18 speakers
Collaborations Involved: Programme and content produced in collaboration with EUDAT, Impact Centre, SCAPE and TIMBUS
Qualitative description of participants: Attendees were all experienced digital preservation practitioners drawn from national archives and libraries, higher education institutions, commercial research data organisations, the banking sector, and independent consultants.
APARSEN Pillars Covered: Trust and Sustainability
APARSEN deliverables Covered: D22.1, D22.2, D24.1, D24.2, D32.1, D32.2, D33.1B, D36.1, D36.2
Feedback: Feedback for the event was very positive and has provided clear recommendations for the 2nd iteration of the course in 2014. Collaboration on this event has also helped forge strong links with other digital preservation projects and initiatives which will continue to be exploited in relation to training and dissemination.
Social Media/Blog Coverage: Twelve Interesting Things I Learnt Last Week in Glasgow, a blog post by Jen Mitcham, University of York: http://digital-archiving.blogspot.co.uk/2013/07/twelve-interesting-things-i-learnt-last.html

Event Title: Sustainability: Securing the Value of Digital Assets
Web Page: http://www.alliancepermanentaccess.org/index.php/training/training-courses/aparsen-training-schedule/sustainability-securing-the-value-of-digital-data-assets/
Date: 10th-11th December 2013
Venue: NWO JAVA Building, The Hague
Organised By: DANS
Participation: TBC
Collaborations Involved: TBC
Qualitative description of participants: TBC
APARSEN Pillars Covered: Sustainability
APARSEN Deliverables Covered: D21.1, D23.1, D23.2, D32.1, D32.2, D36.1, D36.2
Feedback: TBC
Social Media/Blog Coverage: TBC

VCoE [see review p17]

Publications see: http://aparsen.digitalpreservation.eu/bin/view/Main/ApanWP44PubRecord


Conference/Event Location and Date APARSEN representation topic WP
International Digital Curation Conference Amsterdam; January 2013 David Giaretta, René van Horik open APARSEN workshop on sustainability  
EUDAT Rome; October 2013 David Giaretta workshop on scalability in preservation of cultural heritage data  
EUDAT Rome; October 2013 Simon Lambert workshop on scalability in preservation of cultural heritage data 27, 21
the International Digital Curation Conference Amsterdam, January 2013 Simon Lambert, René van Horik open APARSEN workshop on sustainability  
iPRES 2013 Lisbon, Sept 2-6 René van Horik, Simon Lambert, Barbara Sierman, Sharon McMeekin, Maurizio Lunghi Panel on services / Workshop on interoperability of PIDs  
Liber Conference 2013 Munich 26-29   Panel on Sustainability  
Framing the Digital Curation Curriculum (DigCurV Conference) Florence, 6-7 May 2013 Sharon McMeekin Creating sustainable training on digital preservation 43
DPC Planning Day 2013: Training and Workforce Development London, 29 November 2013 Holger Brocks, Jana Becker, Sharon McMeekin Digital preservation curricula 44

See also WP41 on the wiki...there is a list of all events with APARSEN organized/co-organized events.

-- ManuelaHolzmayer - 2013-10-24

Topic attachments
I Attachment History Action Size Date Who Comment
Microsoft Word filedocx APARSEN-REP-D44_4-01-0_2.docx r2 r1 manage 2135.5 K 2013-12-13 - 14:46 ManuelaHolzmayer D44.4_draft_v1
Microsoft Word filedocx APARSEN-REP-D44_4-01-0_3-DG.docx r1 manage 2307.7 K 2013-12-15 - 13:53 DavidGiaretta DG updates including INteractive map, glossary and list of conferences.
Microsoft Word filedocx APARSEN-REP-D44_4-01-1.docx r1 manage 2609.6 K 2013-12-23 - 14:15 ManuelaHolzmayer D44.4
PDFpdf APARSEN-REP-D44_4-01-1.pdf r1 manage 1396.1 K 2013-12-23 - 14:15 ManuelaHolzmayer D44.4
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