WP11 Common vision: amending the DoW

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Start month End month WP leader
1 48 STFC

Objectives

Create and refine a common vision of the digital preservation landscape which will guide and be refined by the research activities.

Much of the work on building the common vision of course happens in very close collaboration with the research streams, however it was felt important to dedicate a specific work package to this common vision because it by necessity crosses research work packages.

Description of work and role of partners

The initial vision of the digital preservation landscape will be based on the work of research projects such as CASPAR, PLANETS, SHAMAN as well as the NoE DELOS plus the PARSE.insight roadmap supplemented by the vision for 2030 described by the high level expert group for science data infrastructures which will be published in the summer of 2010, and a number of the other Roadmapping and foresight activities undertaken by the partners. We have had much of this in mind in designing the research part of the JPA.

The vision will be documented in the deliverables from this work package, revised on an annual basis. The overall vision and conceptual models in these deliverables will form an important part of the narrative of the project in its outreach and training activities.captured in the annual updates.

Task 1110 Creation of Virtual Centre of Excellence (lead APA)

Review of digital preservation research agendas

This task will commence at the Kick-Off meeting at which the participant will have an opportunity to present their views on digital preservation research for the next 6 or 7 years. We will map these to the work packages and topic areas. If the discussions in this task uncover omissions from our plan,, or, more likely, differences in emphasis, we will continue over the next 3 months with a number of Tiger Teams to identify the actions required to integrate these into our plans to deliver the common vision.

Assessing the Digital Preservation landscape will include desk-based research generating a cross-walk of existing research agendas, building on the PARSE.Insight roadmap as well as other national/international activities. Since digital resources such as enhanced publications are becoming increasingly complex, their preservation is a shared responsibility involving various stakeholders from publishers, libraries, data centres and research institutions. While the individual challenges, there is a growing need to cooperate in the preservation of interlinked digital contents and research data.

For example we believe that the project will need to directly tackle the potential gap between the “document-centric” techniques of a project like Planets and the “data-centric” techniques of a project like CASPAR. Both these projects produced conceptual models, which we believe can be merged. In this task we will identify how we will perform this mapping to produce a combined conceptual model. If there are discrepancies then these will be identified and a resolution proposed.

An interesting input is the INSPIRE digital library system being built at CERN, an international organisation, for the field of High-Energy Physics, which bridges across all these communities. Currently a document-centric system, managed by a consortium of libraries in the field, it is now evolving towards a data-centric system in promoting preservation, re-use and Open Access to selected, high-level, collections from data-centres to be used by research institutions worldwide. This endeavour needs a common vision from all other stakeholders in digital preservation, while it can bring a different, transversal, insight to the wider community.

Another input would be the requirements that have been recognized in the SHAMAN projects and coming from the LOTAR (LOng Term ARchiving) project of the aerospace industries will be compared with the current offerings of the major PLM vendors (Dassault, PTC, SAP and Siemens PLM) related to long-term preservation needs.

Identifying the topic groups will allow us to adjust the task timings within work packages, if necessary, to overlap the discussions; the current timings are based on our current best guess groupings. The task will continue for essentially the whole of the project as a focus of activities to create the VCoE.

Task 1120 Integrating to a common digital preservation research agenda (lead APA)

We bring together the work of Streams 2 and 3, to produce a common vision of the research agenda of digital preservation.

In addition we will build on the work being funded by other means, which produce a discipline-level integration which can be used to make it easier to apply the broad vision to specific areas.

For example one of these areas of discipline integration, not funded by APARSEN, will study Product Lifecycle Management (PLM) systems which have been established as a standard to control release processes and obsoleteness of design parts in the manufacturing industries. However long-term archiving has been largely ignored. The objective is now to establish a common view and understanding about the preservation requirements that allow seamless integration of processes and practices that already are used in PLM systems into long-term preservation systems or adequate enhanced PLM systems. This work will also prepare presentations about results of the current research achievements from EU-, regional- and industry-funded projects, that are applicable for engineering long-term preservation planning and present them in workshops with industry and tool vendor representatives. This analysis should also identify the bodies that are prepared to generate and sustainable finance a standardized view together with the research groups in the host organizations

List of deliverables

  • D11.1 Comparison of research programmes as a measure of integration (M46)
  • D11.2 Report on a Common Vision of Digital Preservation (M46)
  • D11.3 Virtual Centre of Excellence organisation (M48)

Description of deliverables

D11.1) Comparison of research programmes as a measure of integration: This deliverable will provide key evidence as to the effectiveness of our defragmentation activities. What we would hope to see is an increasing coming together in the directions of research activities [month 46]

D11.2) Report on a Common Vision of Digital Preservation: This report will provide a record of the agreements reached on our common vision. [month 48]

D11.3) Virtual Centre of Excellence organisation: This deliverable will take the form of showing that the VCOE exists and has a credible business plan for sustainability. We expect that this will be the continued existence of the APA, increased in size and influence. [month 48]


IDEA! Implications of loss of Philips, Microsoft and IKI-RAS

No change or action required: these three partners had the same level of person-months as all others, and would simply have brought their own perspective to the common vision and VCoE.


Further revisions in response to feedback from Project Officer 12th/14th December

PO's comments on this WP:

"Check description – looks as if it just talks about first 3 months"
"Update to reflect what done so far (D11.2 etc.)"
"D11.1: not “hope” but “aim to achieve”, and explain how"

We also need to react to the influx of extra person-months into this WP from others where partners had just 1 pm.

Response is to rewrite the WP description as below:

Objectives

This work package has a number of objectives, all linked to the common vision.

  • It will allow APARSEN partners to make inputs across a range of other WPs where they do not necessarily have dedicated person-months, but where their experience and expertise will provide a valuable perspective.
  • It will contribute to the integration of the emerging results of APARSEN's work.
  • This integration will in turn create and refine a common vision of the digital preservation landscape which will guide and be refined by the research activities.
  • A common glossary of digital preservation trminology will be set up and maintained.
  • The WP will set up a Virtual Centre of Excellence as a lasting result of APARSEN.

Much of the work on building the common vision of course happens in very close collaboration with the research streams, however it was felt important to dedicate a specific work package to this common vision because it by necessity crosses research work packages.

Description of work and role of partners

The initial vision of the digital preservation landscape is based on the work of research projects such as CASPAR, PLANETS, SHAMAN as well as the NoE DELOS plus the PARSE.Insight roadmap supplemented by the vision for 2030 described by the High Level Expert Group for science data infrastructures which was published in the summer of 2010, and a number of the other roadmapping and foresight activities undertaken by the partners.

The vision will be documented in the deliverables from this work package, revised on an annual basis. The overall vision and conceptual models in these deliverables will form an important part of the narrative of the project in its outreach and training activities, captured in the annual updates.

Task 1110 Creation of Virtual Centre of Excellence (lead STFC)

It is necessary to develop a vision and structures for the Virtual Centre of Excellence that will be the lasting legacy of APARSEN. This requires balancing the interests and priorities of partners and finding a suitable organisational structure with the flexibility to accommodate a diversity of organisations. The approach will combine a dedicated working group with engagement and consultation of all APARSEN partners. An approach to business modelling which was used by the IMPACT project is being adopted, and lessons will be learned through consultations with organisations similar to VCoEs. The service offerings of the VCoE, such as consultation and training, will be underpinned by the The blueprint for the VCoE will be adopted by the APA.

Task 1120 Common vision of digital preservation (lead APA)

The development of the common vision began at the APARSEN kick-off meeting by comparing research agendas. This activity is continued by bringing together the work of Streams 2 and 3, to produce a common vision of the research agenda of digital preservation and how it translates into practice. The work packages in these streams will identify gaps in their respective areas, which will imply needs for further research and development. Obviously there are implications for the Virtual Centre of Excellence and the services it can offer. This task will also proceed by a combination of a dedicated working group and engagement with the whole consortium. A key underpinning of any common vision is agreed terminology. The glossary starts with the one from OAIS, adding and extending when necessary; it will be developed over the lifetime of APARSEN and will be adopted by the project's own work and used in its deliverables.

Task 1130 Integration (lead APA)

This task allows partners to make inputs from their own perspectives to a range of WPs where they do not have effort assigned. Typically the experience and views of data holders of various kinds are of interest, be they science data repositories, national libraries or others. For the purpose of rationalising the distribution of effort, such contributions are grouped under WP11, since they do of course contribute to the common vision. After the activities of WPs and Streams have produced results, it is necessary to integrate them into the common vision. This integration can to some extent be performed within the ambit of the WPs themselves, but there comes a point where a broader view is needed, and that is clearly within WP11. This task provides the building blocks for 1130.

List of deliverables

  • D11.1 Report on a Common Vision of Digital Preservation (M46)
  • D11.2 Virtual Centre of Excellence development (M48)

Description of deliverables

D11.1) Report on development of Common Vision of Digital Preservation: This report provides a record of the agreements reached on our common vision. This brings together the various aspects of digital preservation investigated within the project into a coherent overall understanding of digital preservation which underpins and informs activities, advice and training in digital preservation, as well as delineating areas which require further research. [month 48]

D11.2) Report on the blueprint of the Virtual Centre of Excellence: This report will provide a record of progress on developing the blueprint for the sustainable Virtual Centre of Excellence. This will lead to a VCOE in the form of the continued existence of a APA following the blueprint, increased in size and influence, and has a credible business plan for sustainability. [month 48]

-- SimonLambert - 2012-10-15

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Topic revision: r6 - 2013-01-01 - DavidGiaretta
 
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