WP43 Training courses: amending the DoW

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Start month End month WP leader
8 46 DPC

It was agreed at the WP43 meeting held on 4th July 2012 that a substantial rewrite of the WP43 DoW was required to more clearly define the tasks to be undertaken. The text below represents the results of what was agreed by partners and while it is a marked departure from the original text still promises to deliver substantively the same outcomes but in a clearer and more ordered fashion. Due to fundamental changes made it was not possible to use the mark-up suggested above and so the New and Old text are included here in their entirety.

New Text

Objectives

The objective of this work package is to develop training based on leading Digital Preservation research both within APARSEN and beyond, building from an initial assessment of current training provision in Digital Preservation. A number of workshops and events will be run during the lifetime of the project but the aim will be to make these self-funding by the end of APARSEN. These events will go on to form a key service to be offered by the VCoE.

Work in WP43 will be closely aligned with that in WP42 with the courses offered by WP43 being shorter in duration and not leading to formal qualifications.

Description of Work and Role of Partners

Demands for Digital Preservation (DP) in a broad spectrum of communities, coupled together with the novelty and immaturity of this research and practice domain, causes fragmentation: some institutions have already adopted and implemented DP procedures in their workflow but new digital curator profiles are missing, while others have not yet envisaged preservation components into traditional information management processes. New job profiles are required for digital curators across Europe and internationally, but evidence shows employers face recruitment difficulties due to skills shortages and also increased demand from staff for vocational training in the field.

This work package will tackle these challenges by offering vocational training to help build knowledge and skills necessary to apply in decision-making processes and professional practice. The WP will benefit also from previous experiences in training activities performed in other projects and initiatives like Digital Preservation Europe, ERPANET, DELOS, PLANETS and CASPAR.

Task 4310: Preliminary Assessments

There is an increasing amount of training materials being produced in the area of digital preservation, and there is much overlap. This task will undertake a preliminary survey aimed to identify and describe the instances of best practices, specific courses, training curriculum, and approaches used for continuing professional development in the communities addressed by the project.

To design training courses effectively tailored on the user community requirements the analysis will look not only at current training provision but also participant feedback from training events and at focus groups, skills required from an analysis of established and emerging standards, and skills gaps identified by peer review of repositories.

The report produced will result in a series of recommendations on which the direction of the APARSEN training provision will be based and will also help to shape the vision for training to be delivered by the VCoE.

Task 4320: Development of Advanced Practitioner Training Course

This task will see the development of a week-long training course that will provide the next level of training to digital preservation practitioners with existing experience in the field and/or have attended an introductory level course such as the DCC’s Digital Preservation 101 and ULCC’s DPTP courses in the UK. It will aim to present training from the leading edge of digital preservation research and practice, drawing from work within the APARSEN project as well as other European projects and initiatives. The course will be practically focused and will aim to provide participants with concrete skills and actionable solutions. Consideration will also be given to specific industries and separate instances of the courses may be presented to targeted audiences.

Task 4330: Development of Topic Specific Training Courses

During the course of the APARSEN project this task will organise and develop training materials for a series of themed courses relating to the projects’ topic themes: Trust, Sustainability, Usability and Access. Each one day course will present training on the outcomes of at least two APARSEN research work packages from the relevant stream. In collaboration with WP41 each training event will be coupled with a workshop on the same theme to make these events as attractive as possible to participants. Coordination with Stream One as well as WPs 42 and 44 will also be key to the success of these events.

Content from these training courses will also be presented at the Advanced Practitioner courses organised by Task 4320. It will also be formatted to allow for delivery online supplemented by audio-visual material to be captured at the events.

Task 4340: Development of Executive Briefings

In recognition of the specific need for training aimed at those in executive and senior management roles this tasks will look to produce training resources for this audience in the form of a series of podcasts on relevant digital preservation issues. Envisioned as both an online training resource and an advocacy tool for digital preservation practitioners, this set of podcasts will focus on a number of key issues relating to digital preservation from the point of view of those at an executive level. Topics to be covered will likely include the Value of Digital Preservation, Risk Management, Compliance, and Digital Legacy. Each podcast will last approximately 30 minutes and feature a presentation by a leading member of the Digital Preservation community.

Task 4350: Development of an Online Training Portal

Carried out in collaboration with WP42, this task will see the creation of an online training portal that will be used to deliver training materials from the APARSEN project and ultimately the VCoE. Content for the portal will be developed as part of tasks 4320-4350.

List of Deliverables

D43.1 Survey for the Assessment of Training Material/ Assessment of Digital Curation Requirements (M14) D43.2 Launch of Digital Preservation Training Portal for VCoE (M36)

Description of Deliverables

D43.1) Assessment of the current availability and coverage of Digital Preservation including a gap analysis and identification of participant needs. [M14] D43.2) An online training portal that will be populated with the materials we have gathered or created, together with a number of structured sets of courses which are consistent with the common vision we are creating. It will be updated as our vision evolves. This work will be carried out in coordination with WP42. [M36]

Current Text

Objectives

The objective of this work package is to define courses and collect, or create where necessary, training materials for digital preservation practitioners. This material will be related to that in WP 4200 but will be, because of the more limited time for the courses, shorter and shallower and will not lead to formal qualifications although certificates of attendance may be given.

A number of workshops and events will be run during the lifetime of the project but the aim will be to make these self-funding by the end of APARSEN.

Description of work and role of partners

Demands for Digital Preservation (DP) in a broad spectrum of communities, coupled together with novelty and immaturity of this research and practice domain, causes fragmented experiments: some institutions have already adopted and implemented DP procedures in their workflow but new digital curators profiles are missing, others have not yet envisaged preservation components into traditional information management processes. Apart from the courses on rather technical issues, we also provide more political courses, such as: how do you make sure that digital preservation in your institution becomes part of the workflow?, how does one sell the idea to set up the needed infrastructure?

This task intends to tackle these challenges by offering vocational training to help build knowledge and skills necessary to apply in decision-making processes and professional practice.

New job profiles are required for digital curators across Europe and internationally, but evidence shows employers face recruitment difficulties due to skills shortages and also increased demand from staff for vocational training in the field.

The WP will benefit also from previous experiences in training activities performed in other projects and initiatives like Digital Preservation Europe (DPE) , ERPANET, DELOS, PLANETS, CASPAR etc.

Task 4310: Preliminary assessments

There is an increasing amount of training materials being produced in the area of digital preservation, and there is much overlap. This task, starting from the availability of the competences inside the consortium (the Virtual Centre Of Research), foresees a preliminary survey aimed to identify and describe the instances of best practices, specific courses, training curriculum, and approaches used for continuing professional development in the communities addressed by the project.

To design training courses effectively tailored on the user community requirements, the analysis takes into account the provenance sector, the role inside the institution and the competencies of the participants. The project will try to develop an agreement among the universities to share some educational initiatives built with the same criteria and be recognized across the universities in Europe (on the basis of the Bologna process and credits system): one course of 30 hours in classroom (also in e-learning) could have 5 credits if it includes final exams. The DELOS Summer Schools were organized on this basis

To be more productive, we could try to develop a whole curriculum dedicated to digital curation and preservation (an agreement could be basically defined among the universities, but we recognise that the real application of this agreement is very complex because of the differences of timetable and constraints. In the project we will consider the development of such curriculum and the analysis of the complexities involved from the juridical and organizational point of view.

Many aspects have to be analysed including:

  • targets
  • recognition of credits
  • the areas to teach

Helen Tibbo has developed a project in US on digital curation with the aim of international exchange. There is also a project called IDEA for exchanging doctoral students.

Task 4320: Design set of courses

The project will provide a series of training courses related to digital preservation issues to provide grounding in the best practices of digital preservation, enabling curators to develop innovative strategies to safeguard their repositories.

Much course material will be prepared for self-study via the Web; however a number of Summer Schools and short courses will be run.

The training courses will be based on the following issues:

1. general principles and objectives guiding the whole set of digital preservation concepts (particularly OAIS concepts), tools and techniques;

2. digital objects life-cycle and handling practices;

3. management of digital preservation life-cycle, which means integration of preservation components into traditional workflows (e. g. acquisition, processing, storage etc.) in terms of political responsibilities, cost sustainability, legal issues, etc.

The goal of this initiative is to show the digital preservation process as a key part of the whole information lifecycle, from planning, creation, short-term use and re-use as well as long term preservation – involving maintaining usability as well as access.

Task 4330: Training on decision makers on management

Apart from technical background this workpackage will adapt training facilities on the needs of different target groups and/or non-technical players such as decision makers, policy deputies or in order to raise awareness on the general topic and introduce the challenge and its findings also within decision a broader spectrum of decision makers, practitioners and the public.

Task 4340: Coordination with stream 1 (integration)

As workshops will be also organised internally (1500) cohesion on training and information has to be set and interchanged.

Task 4150: Creation of suitable information channels for relevant target groups (industry, research, management etc.)

Deriving from the findings from T4110-4140 workshop programmes will be drafted and conceptualised for the needs of the respective target groups. It will further include the actual coordination and organisation of speakers for the respective event. The programmes may be also designed as “modules” meaning that they may also be executed complementary.

Task 4340: Online tutorials and webinars

As part of the Training also online training facilities will be designed and elaborated in collaboration throughout the project helping to support and disseminate the messages and ideas.

Task 4350: Creation of a Trainer and Training Materials CMS

Once the materials for training courses has been produced and collected, the project will set up a shared CMS where the resources are organised, stored and shared

Task 4360: Organisation of training facilities

Actual training face-to-face training facilities will be organised in cooperation with 4160.

List of deliverables

  • D43.1 Survey for the assessment of training material/ Assessment of digital curation requirements (M14)
  • D43.2 Release of training materials CMS (M36)

Description of deliverables

D43.1) Survey for the assessment of training material/ Assessment of digital curation requirements: This survey will collect information about the types of training courses which are on offer, together with a critique of their coverage and quality. [month 14]

D43.2) Release of training materials CMS: This will consist of a course management system, populated with the materials we have gathered or created, together with a number of structured sets of courses which are consistent with the common vision we are creating. It will be updated as our vision evolves. [month 36]


Further revisions in response to feedback from Project Officer 12th/14th December

Objectives

The objective of this work package is to develop training based on leading Digital Preservation research both within APARSEN and beyond, building from an initial assessment of current training provision in Digital Preservation. A number of workshops and events will be run during the lifetime of the project but the aim will be to make these self-funding by the end of APARSEN. These events will go on to form a key service to be offered by the VCoE.

Work in WP43 will be closely aligned with that in WP42 with the courses offered by WP43 being shorter in duration and not leading to formal qualifications.

Description of Work and Role of Partners

Demands for Digital Preservation (DP) in a broad spectrum of communities, coupled together with the novelty and immaturity of this research and practice domain, causes fragmentation: some institutions have already adopted and implemented DP procedures in their workflow but new digital curator profiles are missing, while others have not yet envisaged preservation components into traditional information management processes. New job profiles are required for digital curators across Europe and internationally, but evidence shows employers face recruitment difficulties due to skills shortages and also increased demand from staff for vocational training in the field.

This work package will tackle these challenges by offering vocational training to help build knowledge and skills necessary to apply in decision-making processes and professional practice. The WP will benefit also from previous experiences in training activities performed in other projects and initiatives like Digital Preservation Europe, ERPANET, DELOS, PLANETS and CASPAR and from collaboration with current initiatives such as TIMBUS, SCAPE, the OPF, EUDAT, ARCOMEM, SCIDIP-ES and the PrestoCentre.

Task 4310: Preliminary Assessments

There is an increasing amount of training materials being produced in the area of digital preservation, and there is much overlap. This task will undertake a preliminary survey aimed to identify and describe the instances of best practices, specific courses, training curriculum, and approaches used for continuing professional development in the communities addressed by the project.

To design training courses effectively tailored on the user community requirements the analysis will look not only at current training provision but also participant feedback from training events and at focus groups, skills required from an analysis of established and emerging standards, and skills gaps identified by peer review of repositories.

The report produced will result in a series of recommendations on which the direction of the APARSEN training provision will be based and will also help to shape the vision for training to be delivered by the VCoE.

Task 4320: Development of Advanced Practitioner Training Course

This task will see the development of a week-long training course that will provide the next level of training to digital preservation practitioners with existing experience in the field and/or have attended an introductory level course such as the DCC’s Digital Preservation 101 and ULCC’s DPTP courses in the UK. It will aim to present training from the leading edge of digital preservation research and practice, drawing from work within the APARSEN project as well as other European projects and initiatives. The course will be practically focused and will aim to provide participants with concrete skills and actionable solutions. Consideration will also be given to specific industries and separate instances of the courses may be presented to targeted audiences.

Task 4330: Development of Topic Specific Training Courses

During the course of the APARSEN project this task will organise and develop training materials for a series of courses relating to the projects’ topic themes: Trust, Sustainability, Usability and Access. Each one day course will present training on the outcomes of at least two APARSEN research work packages from the relevant stream based on the training needs identified in D43.1 and will provide practitioners with practically-focused training that will allow them to incorporate original APARSEN research into their repositories’ planning and procedures. Audiences for the training may be subtly different depending on the topics covered but will be clearly identified in the planning for each event and targeting specifically those industries within APARSEN. In collaboration with WP41 each training event will be coupled with a workshop on the same theme to make these events as attractive as possible to participants. Coordination with Stream One as well as WPs 42 and 44 will also be key to the success of these events.

Content from these training courses will also be presented at the Advanced Practitioner courses organised by Task 4320. It will also be formatted to allow for delivery online supplemented by audio-visual material to be captured at the events.

Task 4340: Development of Executive Briefings

In recognition of the specific need for training aimed at those in executive and senior management roles this tasks will look to produce training resources for this audience in the form of a series of podcasts on relevant digital preservation issues. Envisioned as both an online training resource and an advocacy tool for digital preservation practitioners, this set of podcasts will focus on a number of key issues relating to digital preservation from the point of view of those at an executive level. Topics to be covered will likely include the Value of Digital Preservation, Risk Management, Compliance, and Digital Legacy. Each podcast will last approximately 30 minutes and feature a presentation by a leading member of the Digital Preservation community.

Task 4350: Development of an Online Training Portal

Carried out in collaboration with WP42, this task will see the creation of an online training portal that will be used to deliver training materials from the APARSEN project and ultimately the VCoE. Based on the Moodle e-Learning platform the portal will provide a wide range of functionality for the delivery of online training materials. Content for the portal will be developed as part of tasks 4320-4350 and will include audio and video captured at the APARSEN training events, bibliographies and practical exercises. Content will be offered for free in the first instance but with the scope to provide full online courses in the future that require a subscription.

List of Deliverables

D43.1 Survey for the Assessment of Training Material/ Assessment of Digital Curation Requirements (M14) D43.2 Launch of Digital Preservation Training Portal for VCoE (M36)

Description of Deliverables

D43.1) Assessment of the current availability and coverage of Digital Preservation including a gap analysis and identification of participant needs. [M14] D43.2) An online training portal that will be populated with the materials we have gathered or created, together with a number of structured sets of courses which are consistent with the common vision we are creating. It will be updated as our vision evolves. This work will be carried out in coordination with WP42. [M36]

-- SimonLambert - 2012-10-17

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