WP45 Liaison with other stakeholders: amending the DoW

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Start month End month WP leader
7 46 STM


Liaise with other stakeholders across Europe and beyond, with a focus on reaching out beyond the constituencies represented in the consortium.

Description of work and role of partners

Task 4510: Identification of additional stakeholders

There are existing organisations which can be used as rapid multipliers. For example

  • Datacite is a new international consortium from libraries engaged in central registering of research data and making them retrievable via a common system of persistent identifiers.
  • Pangea does something like that for earth observation data, while
  • CoData is aiming at a World system of Datacenters
* similar project-networks in overlapping areas related to Digital Preservation such as SCAPE, OPF, TIMBUS, SCIDIP-ES, ARCOMEM and EUDAT have formed consortia assembling high level experts and institutes in areas relevant for APARSEN

The European Space Agency is coordinating a European Earth Observation (EO) LTDP initiative aiming at ensuring a coherent and efficient preservation of all European Earth Observation data and in creating a collaborative framework among EO data owners and archive holders for the benefit of European users and countries. A broader initiative at European level and a more diverse Europe-wide organisation involving key stakeholders in different domains dealing with digital data preservation aspects is anyway needed if we wish to achieve the profound restructuring that is required.

By liaising effectively with initiatives like these, the NoE/ VCoE can establish better aligned common practices in the area of Digital Preservation. The liaisons have a focus on the EU and beyond and include the international liaisons as previously under WP46, which has now been integrated into WP45 to avoid duplication of efforts and to increase efficient coordination.

Task 4520: Set up and run liaisons

In this task we will organise and support a variety of liaisons through cross-membership of organisations and working groups, and in-depth information exchange mainly via webinars. Webinars with presentations and discussions on recent and upcoming deliverables of the APARSEN project provide a good means for a two-way liaison. In these webinars experts from other networks and from DP practitioning institutes are invited to provide useful feedback on the direction APARSEN is taken. Also, the webinar programs contain guest speakers from the other network-projects so that APARSEN partners get indepth updates on the developments there. In 2012 a total of 3 such webinars were held, for 2013 a number of 4 are scheduled and another 5 webinars are planned for 2014. In addition and also part of the liaison building, APARSEN seeks deeper engagement with other network-organisations in the DP area. As part of communication exchange, APARSEN shall incorporate for its WP44 activities other projectís mailing lists, adopt useful items in the APARSEN newsletter and vice versa, promote each others events on APARSEN website and vice versa, link to interesting background on APARSEN website and vice versa, Use outside contacts for the review of deliverables, enter the liasions in the Interactive Map, invite to join APARSEN's LinkedIN group. APARSEN also seeks common activities with mentioned project networks like OPF, SCAPE, TIMBUS, etc, such as common webinars and common workshops and possibly, if feasible, common training initiatives.

List of deliverables

  • D45.1 Stakeholder identification and communication strategy (M10)
  • D45.2 Mapping Defragmentation opportunities across key stakeholders outside APARSEN (M40)

Description of deliverables

D45.1) Stakeholder identification and communication strategy: As part of our outreach plans, and making use of the interactive map (WP4400), we will keep track of organisations where there is a requirement for digital preservation [month 10]

D45.2) Mapping of defragmentation opportunities across key stakeholders outside APARSEN: As one of the mechanisms for working together with wide communities of collaborators we will use this deliverable to keep track of opportunities for standardisation defragmentation in the area of Digital preservation strategies . [month 40]

---+++ Future Planning, Yr 3+ For 2013 we have planned 4 webinars for external stakeholders, where new deliverables of APARSEN will be presented. The first two webinars are planned for February and March and will focus on the first deliverables under the theme of Sustainability. Later in the year there will follow two more timed along the delivery dates of the next set of deliverables. For year 3 of the project, the activities to connect and collaborate with other initiatives will continue and the connections with other inititatives will be further intensified and extended.

Further revisions in response to feedback from Project Officer 12th/14th December

these are incorporated in the inserted texts

-- SimonLambert - 2012-10-17

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Topic revision: r5 - 2013-01-11 - EefkeSmit
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