WP51 Administrative coordination: amending the DoW

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Start month End month WP leader
1 48 STFC


  • Ensure compliance with the EC Grant Agreement and transparency and objectivity in managing the consortium
  • Ensure that there is a strategic coherence to the work of each partner and each work package in the total project
  • Provide a single point of contact for the European Commission
  • Ensure proper working of the General Assembly and Management Support Team
  • Provide a platform for the timely and accurate completion of the programme of work described in the Consortium Plan and summarised in the Description of Work, including management of Risk, Quality and Communications within the consortium

Description of work and role of partners

Task 5110 Administrative and Financial co-ordination (Start M1, duration 48 months, partners: STFC)

  • Establish and maintain financial records including collection and submission of cost statements, accounting for EC payments and distribution of partner shares according to Consortium Budget according to the modalities described in the ECGA.
  • Maintain contractual documents including the Grant Agreement and Description of Work.
  • Coordinate internal and contractual periodic reporting.
  • Organise and manage reviews required by the Commission.

Task 5120: Project Quality Plan (Start M1, duration 48 months, partners: STFC)

Produce, execute and monitor the use of procedures defined in the Project Quality Plan (D1.1), which includes provisions such as internal reporting procedures, configuration management arrangements, standard project document templates and use of management tools.

Task 5130 : Risk register (Start M1, duration 48 months, partners: STFC)

Set up a Project Risk Register to identify and categorise all potential strategic risks to the successful delivery of the project. For each risk area, mechanisms for risk mitigation will be identified and, in the case of risks which are rated as highly likely to occur or as having a high impact on the successful delivery of the project, contingency action should be proposed.

The Project Co-ordinator shall be responsible for ensuring that:

  • Risk mitigation actions are included in project plans at the appropriate level and are monitored as part of the regular project management process
  • Risks are routinely monitored and the Risk Register maintained at project and work package levels
  • New risks are identified and added to the Risk Register as required
  • Contingency plans for any high likelihood/high impact risks are current

Task 5140 : Performance monitoring (Start M1, duration 48 months, partners: STFC)

Monitor the work being carried out, using effort reporting web-based tools, with checks at the end of each month and at the WP and project milestones.

Monitor compliance with the quality procedures defined in the Project Quality Plan.

Recommend any necessary changes to the Consortium Plan and Consortium Budget

List of deliverables

  • D51.1 Project Quality Plan (M4)
  • D51.2 Project Risk Register (M4)

Description of deliverables

D51.1) Project Quality Plan: Definition of the quality techniques and standards to be applied, and the various responsibilities for achieving the required quality levels, during the project [month 4]

D51.2) Project Risk Register: Online record of the assessment and status of risks identified within the project allowing scrutiny and validation that there is a management plan for each risk. [month 4]

Further revisions in response to feedback from Project Officer 12th/14th December

-- SimonLambert - 2012-10-17

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Topic revision: r2 - 2012-12-15 - SimonLambert
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