Purpose and Scope

The interactive map is intended to be a useful resource for identifying stakeholders in the field of digital preservation across Europe and world-wide by geographical reference. It is aimed to become a permanent online service. It originated with the earlier PARSE.Insight project but has been much enhanced to match the scope of APARSEN.


Stakeholder categories

As of 5 February 2014:
  • Data creators
  • Data holders
  • Service providers
  • Research institutions
  • Networks and multiplier organizations
  • Qualification and training
  • Accreditation and certification bodies
  • Policy makers and funders
  • Standardization bodies
  • Preservation pracitioner

With the new category "preservation practitioner" also the demand-side of the Digital Preservation landscape is represented, complementing the detailed supply-side.

As of 30 June 2013:

  • Data creators
  • Data holders
  • Service providers
  • Research institutions
  • Networks and multiplier organizations
  • Qualification and training
  • Accreditation and certification bodies
  • Policy makers and funders
  • Standardization bodies

The register is structured by categories defined by “role in Digital Preservation”; it factors in categories from the PARSE.Insight, ODE, and APARSEN projects as well as APARSEN work packages and was finalized in the scope of WP11. For less complexitiy, it got restrained to the top-level categories.

As of 5 December 2012:

  • Memory institutions
    • Libraries
    • Archives
    • Museums
  • Data centres
  • Service providers
  • Research institutions
  • Networks and multiplier organizations
  • Policy makers (e.g. ministries, EU); better "Legislation and Jurisdiction" [SHAMAN D1.1, p. 23] or "Legislative bodies" [SHAMAN D16.2]?
  • Standardization bodies [SHAMAN D16.2]
  • Funding bodies
  • Adopters (formerly listed as industry)

A suggestion from within the project to add another dimension to this list which points out the role of a contact within a category, for example: policy maker of data centre was turned down. This is because the stakeholder register lists organisations, not individuals.


Furthermore, organisations are are assigned classified as designated communities of practice and research. Overall, the above classification will be further extended and maintained during further validation activities and interaction with communities and stakeholders.


The register lists known organizations world-wide, distinguishing countries according to ISO-3166-1. The map offers world regions for easy selection. Regions encompass sets of countries.
  • All/ World: All countries
  • Europe: Countries, which to their main part are located on geographical Europe. This definition excludes Kazakhstan, Kosovo, Russia and Turkey as well as Cyprus.
  • European Union: Member states of the EU.
Further regions could be defined.

Data Origin

Survey data handed-over from PARSE.Insight project

The stakeholder register underlying the interactive map started out as an exact copy of the PARSE.Insight data, covering key-players in the European e-infrastructure with a focus on digital preservation. As the initial dataset had to be considered out-dated in the meantime, APARSEN initially cleansed and updated the extant data. Corrections and improvements include, but are not limited to determining actual postal addresses, removing virtual organizations like research and development projects, removal of non-countries “Europe” and “Worldwide” and re-indexing along broader category scheme.

Stakeholders identified in APARSEN work packages

Stakeholders identified within various APARSEN work packages have been integrated into the stakeholder register. Additional properties managed by the stakeholder register have been researched and the stakeholders were indexed along role in Digital Preservation and, as far as possible, along community.
  • WP13: Standardisation bodies and companies contributing to/ setting-up standards
  • WP42: Providers of training and qualification opportunities will be were integrated by FTK
  • WP43: Providers of courses
  • WP45: Network organisations/ consortia, APARSEN external advisory committee, and memory institutes were carried over by GLOBIT
  • OTHER: Stakeholders from previous networking activities gathered by David Giaretta
  • OTHER: 34 Chinese organisations collated by DNB (planned)


The underlying client and server software were enhanced deliberately. The most prominent features added:
  • Deletion flag
  • Address, postal code and department fields per organisation
  • Accurate geocoding considering ; so far the interactive map only resolved down to city level
  • Multiple categorizations per organisation
  • Query term search
  • Suggestion form
  • Redesign of frontend according to new APARSEN corporate identity (CI)

Sustainability of the Interactive Map

In essence, the procedures for continuing maintenance of the register of stakeholders follow the maintenance by network approach for submission of contributions from outside the project and apply a review in order to assure data quality. Regular calls in public or direct communication are supposed to activate the community.

Submission and review procedure: The VCoE seeks and accepts reports about organisations active in Digital Preservation from the general public. Online forms on the VCoE web site allow for submission of new entries proposed to become enlisted in the register. Submission is open all the time. New proposals will be brought before appointed editors for review. Editors check the data for validity and may turn down proposals. Furthermore, editors are free to correct and, where appropriate, enhance data provided before a new entry is accepted into the register.

Network activation procedure: The VCoE will request contributions from its affiliated multiplier organisations. Regular updates covering the scope of the member organisation could be included in the VCoE membership terms and conditions.

Community activation procedure: In its regular public communication the VCoE will advertise its Interactive Map online application. Subscribers will be informed about the opportunity to contribute to the register through public submission forms.

Organisation activation procedure: The VCoE will directly address known organisations active in Digital Preservation and suggest they make use of the register as a means of advertising their products and services.

The Interactive Map will be developed as a mediator to bring together the supply side and the demand side to support product and service mediation within the VCoE.

Work organisation


The work is organized as follows.
  • Continuing data maintenance: This activity started with updating organisation entries taken over from PARSE.Insight. Mainly, organisations were assessed whether they still fulfill the adminission conditions or are still in business, additional/ updated characteristics like actual postal address was researched, and the indexing was updated along the new taxonomy. Furthermore, organisations identified by other APARSEN workpackages were integrated. This activity also comprised check for duplicate entries and organisation data enhancement. Finally, this task comprises the review and editing of suggestions contributed by web site users. This task is mainly done by project partners DNB and KB.
  • Conception: This task comprises the definition of the purpose of the Interactive Map, its features, data structures as well as work flows. Done by all partners.
  • Software implementation: This activity includes specification, implementation and hosting of the Interactive Map web application. This is executed by project partner GLOBIT.


  • Until 2013-01 Conception of enhanced Interactive Map web application
  • Until 2013-06 Implementation of enhanced features; Cleansing and complementation of extant PARSE.Insight data
  • Since 2013-06 and continuing: Integration of stakeholders identified by other APARSEN workpackages
  • Until 2014-02 Implementation of features for VCOE soft launch
  • Since 2014-01 Data maintenance along the submission and review procedure (see above): Review of organisations suggested for enlisting through the public suggestion form.
  • In 2014 Further integration with selected other (online) services of the VCOE.
    • Integration of further aspects that have been requested by stakeholders within the community into the taxonomy
    • Additional features depend on the common vision and business plan for the VCOE. Selected services will be supported with further features of the Interactive Map. Most likely, this will include integration with other APARSEN online services, for example the APARSEN Online Training Portal (OTP). This work depends on the cooperation with other WPs. Support of further Interactive Map use cases, for example search for members of research projects and networks.
    • Minor enhancements of the software to ease the work with the Interactive Map providing services as a VCOE.

-- GeraldJaeschke - 2014-02-06

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Topic revision: r4 - 2014-02-06 - GeraldJaeschke
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