The plan for Year 2 and beyond

2. The high-level network view of the plan for Year 2+

The two parts of the Common vision involve (1) a common research agenda for digital preservation and (2) a Virtual Centre of Excellence (VCoE). D11.2 is the document which incrementally describes the way in which we are creating both of these.

In year 2 and into year 3 we will focus on:

  • Research integration:
    • Carry through the Trust milestone in an internal workshop
    • Obtain feedback from a wider set of stakeholders by exposing our thinking on Trust to a wider audience through webinars, workshops and conference presentations
    • Build up the Trust related training materials needed, consistent with D43.1.
    • Add to the glossary of the project, adding to OAIS terminology as needed, in order to ensure that we use a consistent vocabulary in the project and deliverables; e.g. WP22 will develop a specific section for PI-services terms and to create a common base among the WPs; the latter will be supported by adding the use of this vocabulary into the Quality Management Plan and the associated checklist for the internal reviewers.

  • VCoE:
    • Continue building consensus within the consortium on the VCoE make-up. This will include discussions about the sustainability of the VCoE
    • Reach beyond the consortium by
      • improving the website to be a significant source of news and information about digital preservation in general and the project in particular, including newsletters and brochures
      • holding open consultations about the make-up and potential membership of the VCoE
    • Following D11.2, we will carry out the first stage of the building of the VCoE business plans including definitions of what the VCoE offers its members and users

These activities are shown in more detail in other parts of this Year 2+ plan.

The relationship between the WPs and the VCoE is summarised in the following figure:


Dependencies and critical path

The ellipses to which the WPs are linked have been chosen to simplify the drawing rather than to match the offerings of the VCoE outlined in D11.2 however the mapping should be reasonably clear and the headings in D11.2 will be subject to revision.

As will be seen, all the WPs produce information which can be used in training, dissemination, outreach and consultancy activities of the VCoE. Apart from the consultancy, the Trust WPs, plus the work on common tools will be exploited in year 2, with training materials being collected or produced where necessary, and information made available on the web site.

The WPs linked to Services include WP 21, 22, 14 and 33, which will be completed by the end of year 2, while the others will be completed early in year 3. It should be clear that APARSEN will not be developing or providing these services itself, except for the proof of concept prototype for Persistent Identifiers, nevertheless we believe that our members and other projects and organisations with which we have working relationships will develop these services for use through the VCoE, taking our results into account.

The WPs linked to Tools are completed over the whole of APARSEN, but APARSEN will not itself produce tools. Instead we will be identifying the applicability of the tools and be able to advise on which to use in various circumstances.

This diagram and the considerations described above will inform the critical path analysis which will be undertaken as part of the refocusing of effort within WPs.

Mechanisms how we bring all together

As described in deliverable D11.2 we will be working to build up the business case for the VCoE in terms of what it offers to its members and others, and how it can be sustained over the long term. As described there APARSEN needs to increase its visibility and the depth of co-operation with other organisations, in particular other networks. We will do this as we expose and discuss our findings on Trust, and then Sustainability, Usability and Access in turn.

We recognise also that we need to increase the buy-in from APARSEN partners by understanding their needs from a VCoE, and building the community feeling, for example stepping up the internal communications and making sure that we use a common terminology.

The DoW foresaw an evolution of APA into the VCoE, following the blueprint which APARSEN creates. The work to clarify the relationship of the APARSEN VCoE and APA is now being led by STFC (rather than APA) to avoid any possible conflicts of interest.

-- SimonLambert - 2012-09-04

Topic revision: r1 - 2012-09-04 - SimonLambert
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