Notes on MegaMeeting on development of the common vision, 24th October 2013


  • Simon Lambert
  • David Giaretta
  • Orit Edelstein
  • John Lindstr÷m
  • Sharon McMeekin
  • Yannis Tzitzikas
  • Manuela Holzmayer
  • RenÚ van Horik
  • Patricia Herterich
  • Christoph Bruch

The only action from last week's meeting was to review the draft of the common vision deliverable D11.3 and identify how it could be improved.

Simon observed that the content of the individual sections often lacks coherence. The lists of "issues" seem rather random and often are not connected to each other. Yannis confirmed this view for the usbaility section. Furthermore, it would be good to unify the three separate tables of "assets", "gaps" and "evidence" into one, as they are closely linked.

David argued that what is needed is to continue the story/narrative that lies behind the value model to a finer granularity, so as to justify the contents of each section and help to identify gaps.

John Lindstr÷m thought that the overall description of the vision looks quite good, but what about use cases/scenarios? There are three in an annex at the end, which David drew from SCIDIP. With more work the scenarios could provide a narrative unifying the vision, linking the big circle to the detail. John said that the scenarios should also connect from the body of the document. There is certainly scope for extra scenarios to be added.

In time we could imagine the common vision document becoming a handbook for the VCoE, summarising the state of the art, strengths and weaknesses in all areas of digital preservation.

RenÚ observed that the vision is very supply driven, with no mention of specific sectors. Of course the vision is looking at commonalities, though different customers will have different priorities. RenÚ suggested consulting the work of WP36 for views on sectors.

Assigned to Due date Description State Closed Notify  
ReneVanHorik 2013-10-31 WP11 : write short contribution on common vision from perspectives of own communities     edit

It was agreed that one person (a relevant WP leader) should work on improving the flow and content of each section - though we do need more than one person involved to avoid recreating the silos! Simon proposed a specific sequence in each case:

  • identify/clarify list of "issues" for the section
  • set up single table for assets/gaps/evidence#
  • reorganise current content accordingly

If anyone has an idea for how best to combine the tables of assets, gaps and evidence into one, this should be circulated to all so that everyone can adopt the same approach.

Assigned to Due date Description State Closed Notify  
SimonLambert 2013-10-25 WP11 : put table on wiki for sign up to edit each section of common vision document 2013-10-30 SimonLambert   edit
TWikiUsers 2013-10-31 WP11 : volunteer to edit particular section of common vision document, and improve as discussed at MegaMeeting 24th October 2013-12-11 SimonLambert   edit

David said he has talked to Ruben Riestra and Matthias Hemmje about how the common vision reflects in training etc. It should be possible to assemble a series of short modules to record the coherence of the vision and link to the business case of the VCoE. We need to ask what we can we offer free that will draw people in? David will send a draft soon. Similarly the "vision statements" (for external distribution) could be brief statements that will make people think of what's important and realise that APARSEN knows about it.

-- SimonLambert - 2013-10-24

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Topic revision: r3 - 2013-12-11 - SimonLambert
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