Workshop / Training Course on Sustainability









Sustainability: Securing the value of digital data assets

Public website:



  • 10 - 11 December 2013 (Tuesday / Wednesday)


  • 50 Euro per person for two days

Number of participants

  • 40 people Max.


Program Committee

  • René van Horik (DANS) WP43
  • Simon Lambert (STFC) WP21
  • Andrea Della Vecchia (ESA) WP23
  • Kirnn Kaur (BL) WP32
  • Giannis Tsakonas (UPatras) WP36
  • Panos Georgiu (UPatras) WP36
  • Sharon McMeekin (DPC) WP 43

Target audience

  • Policy makers managers in digital preservation
  • Practitioners in digital preservation

APARSEN workpackages involved

Learning goals

  • Get an overview of the state of art concerning a number of issues that influence the sustainability of data archiving: business cases, storage, cost issues, services
  • Hands-on and discussion on the topics of the workshop. E.g. based on specific use-cases.

Description of the training event

Society is generating a vast amount of digitally encoded information, upon which it depends. Some of this will be needed for a long time. Those who have responsibility for preservation may well have asked themselves the following:

  • How can I justify the resources needed for digital preservation?
  • How long must the resources be committed?
  • How can I estimate the resources needed and how can I keep these to a minimum?
  • How can I plan to cope as the volume increases over time?

APARSEN has been working to collect, evaluate and develop key answers to these questions. This two day training event, from the APARSEN project, will focus on the topic of "Sustainability" in relation to the preservation of digital objects and will present some of these answers. The training aims at presenting state of the art developments in relation to four key sustainable preservation practices. These are:

  • The infrastructural dimension through the analysis of suitable storage solutions that help enable reliable permanent access
  • The operational dimension through the identification, evaluation and proposal of competitive Digital Preservation Services
  • The monitoring and performance management of DP activities through cost models and their components
  • The underlying business dimension of digital preservation sustainability by means of modern management approaches and instruments such as value propositions, business cases and business modelling
On the first day each training topic will be introduced through presentations on current research and related case studies. The second day of the event will delve deeper into the some of the topics covered providing participants with the opportunity to participate in practical exercises and discussion.

Common examples

  • library example - maybe some organisation which appears in cost models, business cases etc KB? or DANS?
  • science examples - ESA - especially scalability, storage, business cases, maybe costs


Introduction 1 hour René van Horik (DANS)

  • Welcome
  • Overview of the training (participants and trainers)
  • Background information on the APARSEN project
  • Outline of the training topics and relation with Sustainability topic and DP in general
  • Coverage of the Sustainability brochure
  • Survey results (participants are asked to answer some questions as preparation on the training)

Block 1. Storage (2,5 hours / 150 minutes)

Marcel Ras (KB)

  • Introduction on the topic based on D23.1
  • ....

Andrea Della Vecchia (ESA)

  • Use-case presentation. Data Storage at ESA
  • Presentation about RSS Data Storage Solution and G-POD environment (about 30 minutes)
  • Demonstration of storage services
  • Q&A

Block 2. Cost issues (2,5 hours / 150 minutes) Kirnn Kaur (BL) and Heiko Tjalsma (DANS)

  • Introduction: results of work done in APARSEN. Analysis, mappings, benefits, testing of cost models – focusing on the benefits and analysis elements
  • Use case: Balanced Score board
  • Use case: KRDS
  • Use case: DANS model
  • Exercise / hands-on


Block 3. Services (2,5 hours / 150 minutes)

David Giaretta (APARSEN) on SCIDIP-ES

Description: See website
SCIDIP-ES builds on the work of CASPAR and SHAMAN to create a number of services and toolkits. The services are designed to supplement existing repositories rather than replace their systems. Earth science repositories are members of the consortium and they are acting as "early adopters".

Block 4. Business Cases (2,5 hours / 150 minutes)

Panos Georgiu (Upatras)

  • Introduction on the topic
  • Presentations of the results of APARSEN

Ruben Riestra (InMark)

Ingrid Dillo (DANS)

  • Use case: Frontoffice-Backoffice Business model as implemented by DANS


  • 4 Sustainability topics are covered in the training event (Business cases, Cost issues, Services, Storage)
  • Each topic has a time slot of 2.5 hours / 150 minutes.
  • Each topic is introduced (75 minutes)
  • Each topic has an interactive component (75 minutes)
  • Alternatives: (1) each topic covers 1 block (see below) or (2) the first day 4 introductions and the second day 4 "workshops".
  • Duration: 2 days (09:00-17:00) 2 * 8 = 16 hours - breaks (2 * 2 hours) = 12 hours
  • Introduction: 1 hour
  • Topic 1 Storage = 2.5 hours / 150 minutes
  • Topic 2 Services = 2.5 hours / 150 minutes
  • Topic 3 Cost issues = 2.5 hours / 150 minutes
  • Topic 4 Business cases = 2.5 hours / 150 minutes
  • Integration: 1 hour

Day 1 Day 2
Introduction 1h 09:30-10:30  
Block 1 Cost issues 2.5h 10:30-13:00 Block 3 Business cases 2.5h 09:30-12:00
Lunch 13:00-14:00 Lunch 12:00-13:00
Block 2 Storage 2.5h 14:00-16:30 Block 4 Services 2.5h 13:00-15:30
  Integration 1h 15:30-16:30

-- ReneVanHorik - 2013-09-25

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Topic revision: r30 - 2013-12-09 - ReneVanHorik
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