APARSEN Training on Access and Usability, Florence, September 17-18, 2014

To Do List

Notes from Preparatory Meetings


Communication/Promotion of Event



Presentations and Other Training Content Attached below

Attendee Evaluations

Public website: http://www.alliancepermanentaccess.org/index.php/training/aparsen-training-schedule/access-and-usability-training/

Dates: 17th – 18th September, 2014

Venue: (Florence, Italy) Sala Comparetti, Università degli Studi di Firenze, Piazza Brunelleschi n. 4, Firenze – http://bit.ly/W06n96

Description: As digital preservation standards and practices reach new levels of maturity we begin to find increasing focus on issues surrounding the access and use of preserved digital objects. In particular: - What policies do we need to put into place to help us manage preservation to ensure access and usability? - How can we provide access whilst managing digital rights appropriately? - How can we apply persistent identifiers to digital objects so that they remain discoverable over time? - How can we ensure that the digital objects we preserve are useable and understandable?

The APARSEN project has been working to collect, evaluate and develop key answers to these questions. This two day training event focussed on the topics of “Access” and “Usability” in relation to the preservation of digital objects and presented some of these answers.

Target Audience: This training event was aimed primarily at: - Records managers and information officers in organisations that rely on long-lived data; - Data managers, librarians, curators and archivists in all institutions; - Innovators and researchers in information technology and computing science.


  • Florence (Italy)
  • Sala Comparetti – Università degli Studi di Firenze: Piazza Brunelleschi n. 4 (+ website)
  • Directions? Google maps?


  • 17 - 18 September 2014 (Wednesday / Thursday)


  • 50 Euro per person for two days

Number of participants

  • 40 people Max.
  • Minimum number:


  • Hotel suggestion 1
  • Hotel suggestion 2
  • and/or website with hotel information

Program Committee

  • Maurizo Lunghi (FRD) WP 22
  • Yannis Tzitzikas (FORTH) WP25
  • Stefan Hein (DNB) WP31
  • Juha Lehtonen (CSC) WP35
  • René van Horik (DANS) WP43
  • Sharon McMeekin (DPC) WP 43
  • Kirnn Kaur (BL) WP43

Trainers available during the training event in Florence

  • Maurizio Lunghi
  • Sharon McMeekin
  • Kirnn Kaur
  • Juha Lehtonen
  • Barbara Bazzanella
  • René van Horik
  • Emanuele Bellini
  • Anna Maria Tammaro (external)
  • Karen Coyle (external)

Target audience

  • Policy makers managers in digital preservation
  • Practitioners in digital preservation

APARSEN workpackages involved

  • WP22 Identifiers and citabily. Email WP leader:
  • WP25 Interoperability and intelligibility. Email WP leader:
  • WP31 Digital rights and access management. Email WP leader:
  • WP35 Data policies (and governance). Email WP leader:

Learning goals

Description of what participants will learn

  • WP22: a survey of the current use of PI technologies for objects and people, in particular in the cultural and scientific communities; analysis of user requirements for PI and definition of PI systems and description of some trust criteria; the APARSEN proposal for interoperability of PI systems and potential benefits for users; introduction to the Italian system for the NBN and for the national legal deposit.

  • WP25: An overview of the interoperability opportunities, challenges and the available solutions; A proposed modelling approach that enables task performability checking that could greatly reduce the human effort required for checking or monitoring whether a task on an archived digital object or collection is performable; A demonstration of the prototype system Epimenides

  • WP31: The objective of this training session is to give an insight into the problem field of Digital Rights Management (DRM) in the context of digital long-term preservation. Participants will familiarize with DRM definitions, approaches and techniques and they will learn about the long term preservation related challenges that arise from DRM. A DRM classification and a risk assessment of DRM techniques will be introduced. Insights into current practices how to deal with DRM protected material in memory institutions from a survey and from case study in scientific libraries will be given. A catalogue of helpful recommendations for dealing with DRM protected material will be presented.

  • WP35: Summary of selected recommendations that should be taken into account when drawing up data policies concerning digital preservation. It is important to understand what current data policies address and if they miss out on important topics, such as specific requirements for data preservation. This gives an indication of the possible impact of such data policies on individual communities, for example for repository managers, and allows recommendations to be drawn up to guide forthcoming policies. The recommendations are based on both desktop research on selected data policies and an online survey conducted by the APARSEN project during autumn 2013.

Description of the training event

  • WP22: first part with explanation of the work done and results obtained, second part using the demonstrator and the NBN user interface.
  • WP25: First Part: Presentation of the main results of APARSEN WP25; Second Part: Video demo of Epimenides. Exercises that could be done using Epimenides
  • WP31: First part: Presentation of DRM definition, approaches and techniques, DRM classification, risk assessment and recommendations how to deal with DRM protected materials. Second part: The session will conclude with some practical exercises and discussion assignments that can be completed in group work.
  • WP35: First part: Presentation about recommendations that should be taken into account when drawing up data policies. Second part: Examples of Data Policies, or Design task related to data policies.
Topic attachments
I Attachment History Action Size Date Who Comment
PowerPointppt 20140918_Florence_Depencency_Management_Rene_van_Horik.ppt r1 manage 2635.0 K 2014-12-22 - 12:03 SharonMcMeekin TRN060 Dependency Management Presentation
PowerPointpptx 2014_DRM_FlorenceKK_v3.0.pptx r1 manage 2436.2 K 2014-09-15 - 12:36 KirnnKaur DRM presentation
PowerPointpptx APARSEN_training_event_Florence17-18_09_2014_unitn.pptx r1 manage 7062.3 K 2014-12-22 - 12:07 SharonMcMeekin Entity Name System
Microsoft Word filedocx DRM_training_Florence_exercise_-_survey_v2.docx r1 manage 38.6 K 2014-09-15 - 12:37 KirnnKaur DRM Exercise 1 survey
Compressed Zip archivezip Florence_Training.zip r1 manage 3886.7 K 2014-12-23 - 14:06 JuhaLehtonen Data policies material
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Topic revision: r25 - 2014-12-29 - KirnnKaur
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