WP35 Face-to-face meeting

Place: Aparsen All-Hands, London

Time: May 15th, 6-7pm BST


  • Heikki Helin
  • Suenje Dallmeier-Tiessen
  • Mariella Guercio
  • Kirnn Kaur
  • Juha Lehtonen


  • Make the template for the desktop research (Mariella and Matteo, during the next few weeks)
  • Assign the collected documents for everybody (Juha & Heikki, soon)
  • Add more documents to the document list (Everybody incl. Matteo)
  • Stakeholder criteria and list (Juha & Heikki will start to do this and suggest something, see also WP45 list)

Things to consider in the template and in the questionnaire

  • The draft made by Suenje
  • Consentrate on preservation
  • Pay attention to best practices:
    • See policy and governance related issues from ISO 16363 and Data Seal of Approval (DSA)
    • The categories of Preservation Description Information (PDI)

The target and the audience needs to be defined

  • Categorise the stakeholders, e.g.:
    • Different institutions: Universities, research centers...
    • Different sectors: basic science, higher science...
    • Different areas: Social science, cultural heritage...
    • Different data types
    • Could also be in the questionnaire introduction: "If you fulfill this-and-this criteria, you can reply"

When the template is ready

  • Spend a couple of days to renife the template (Everybody, June)
  • Desktop research with the assigned documents and the template (Everybody, June/July)
  • Cross-analysis of the template (July/August)
  • We could ask from the stakeholders beforehand, if they want to attend? (July/August)
  • Create the questionnaire (August)
    • Requires a good introduction
    • Needs to be easy to use
    • Based on the desktop research, e.g. avoiding overlaps


  • Questionnaire as active (September)
  • Collect he desktop research part in the deliverable (September)
  • Analyse the Questionnaire responses (October)
  • Possibly interview with some of the responders after the questionnaire to add more value for the conclusions (October)
  • Putting it all together as a deliverable (November)


  • Juha: June 1-23 and August 3-25
  • Heikki:
  • Kirnn:
  • Mariella: August, but I am active online
  • Suenje: none [will just take 2-3 days at some point; maybe after summer]

Next meeting

  • MegaMeeting on May 30th at 1:30 pm CEST (to be confirmed)

-- JuhaLehtonen - 2013-05-16

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Topic revision: r4 - 2013-06-21 - MariellaGuercio
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